Personal Assistant (PA)

DNS Staffing Agency; New York (NY); On-site; USD 52,000 - 57,000; Full time

Job summary

Confidential Client in New York seeks a highly organized Personal Assistant to provide comprehensive administrative and executive support to senior management. The role demands discretion, proactive coordination, and excellent communication as you manage schedules, coordinate projects, and streamline operations in a fast-paced environment.

You will handle calendars, travel, meetings, minutes, and cross‑team communication using Microsoft Outlook, Google Workspace, Zoom, and other tools.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant supporting C-suite in a fast-paced office.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; strong typing and transcription.
• Excellent written and verbal communication with professional phone etiquette and discretion.
• Experience with event planning and coordinating meetings across departments.

Responsibilities

• Manage and coordinate complex calendars, meetings, and travel using Outlook and Google Workspace.
• Prepare, review, and organize correspondence with fast typing and transcription skills.
• Facilitate internal communications, take minutes, and follow up on action items.
• Support event planning and coordinate company events or meetings for seamless execution.
• Track deadlines and coordinate with teams across departments on projects.
• Maintain confidentiality when handling sensitive information and professional phone etiquette.
• Coordinate video conferences and ensure smooth technical setups.
• Coordinate business travel logistics including transportation and accommodations.

Skills

Microsoft Office Suite

Google Workspace

Calendar management

Communication

Travel coordination

Tools

Outlook

Google Calendar

Zoom

Teams

Job description

Job Overview. We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and executive support to Confidential Client. This dynamic role requires a detail-oriented professional who excels in managing schedules, coordinating projects, and handling confidential information with discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills, technical proficiency, and a passion for streamlining operations. Join our team and play a vital role in enhancing executive productivity while contributing to the overall efficiency of our organization.

Responsibilities

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Prepare, review, and organize correspondence with excellent typing and transcription skills.
• Facilitate internal communication among teams by organizing meetings, taking minutes, and ensuring timely follow-up on action items.
• Assist with event planning and organizing company events or meetings to ensure seamless execution.
• Support project coordination efforts by tracking deadlines, updating project management tools, and collaborating with teams across departments.
• Maintain confidentiality when managing sensitive information and practicing professional phone etiquette during internal and external communications.
• Use video conferencing software to facilitate virtual meetings while ensuring all technical aspects run smoothly.
• Coordinate business travel logistics including transportation, accommodation bookings, and itinerary planning using preferred platforms.

Experience

• Proven experience as a Personal Assistant or Executive Assistant supporting C-suite executives or senior management in a fast-paced office environment.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, productivity software, and multi-line phone systems.
• Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
• Excellent written and verbal communication skills coupled with professional phone etiquette.
• Familiarity with event planning, project management tools, video conferencing platforms (e.g., Zoom or Teams), and office management procedures.
• Ability to handle confidential information discreetly while maintaining high levels of accuracy in all tasks performed.

Experience: Required
Employment: Full-time
Salary: $37.5 – $41.25 hourly
Starting time: Immediate start!

A confidential private client is seeking a highly reliable and professional Personal Assistant to provide direct administrative and personal support.