Executive Assistant/Office Manager to 2 General Partners of VC Firm in Flatiron

HRB; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant/Office Manager to support their General Partners in a fast-paced environment. This role offers the chance to take ownership and be a central figure in a boutique firm, ensuring seamless office operations and fostering a welcoming atmosphere. Ideal candidates will have a proactive attitude, strong organizational skills, and at least four years of experience in Venture Capital or Private Equity. This is an exciting opportunity to contribute to a vibrant company culture while managing diverse responsibilities and enhancing operational effectiveness.

Benefits

Generous bonus

100% health insurance

Dental insurance

Vision insurance

Flexible hours

Qualifications

• 4+ years of experience in Venture Capital or Private Equity.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage office logistics and schedule meetings for General Partners.
• Handle administrative duties and travel arrangements.

Skills

Initiative

Excellent judgment

Technology proficiency

Precise communication

Detail-oriented

Organizational skills

Tools

LinkedIn

Google Docs

Dropbox

Job description

Our client, a fast-growing and dynamic Venture Capital Firm, located in Midtown, is seeking an Executive Assistant/Office Manager who will support 2 General Partners of the firm and run their office operations. The ideal candidate will be polished, energetic, and engaging with a nothing is beneath me attitude. Serving as the face of the firm, the successful candidate will establish a smart, friendly, and hospitable tone for all guests and employees alike. The ideal candidate will be collaborative, flexible, and an excellent multi-tasker. This is an amazing opportunity for a candidate to take ownership of a role and be a jack/jane of all trades for this boutique firm. Candidate MUST have at least four years of experience working in either Venture Capital or Private Equity and a positive, humble attitude.

Responsibilities:

1. Lead office logistics including storage organization, stocking supplies, and designing our hospitality and office maintenance program.
2. Schedule all meetings and manage time for two General Partners, using judgment to ensure they are maximizing their productivity.
3. General administrative duties such as expense reporting, preparing written communications, document filing in Dropbox (paperless office), document signatures, and shipping.
4. Book regular domestic and global travel arrangements for business and personal trips.
5. Liaise with the firm’s business partners while ensuring key relationships are maintained with excellence.
6. Plan firm events (presentations, dinners, off sites) end-to-end.
7. Manage all office vendors, deliveries, catering, and invoice reconciliation.
8. Conduct lightweight research, prepare reports, and analyze data to get us ready for meetings.
9. Handle various lightweight errands for the GPs on a regular basis.
10. Proactively offer and implement suggestions to continuously improve organizational effectiveness and firm culture.
11. Maintain strict confidentiality and discretion with all firm information.

Qualifications:

1. Self-starter. You take initiative and find creative solutions in a fast-paced environment.
2. Excellent judgment. You choose options and prioritize among conflicting needs.
3. Internet native. You use LinkedIn, Google Docs, and cloud software. You solve problems with technology.
4. Precise communicator. You write and speak with clarity and express yourself concisely.
5. Nothing falls through the cracks. You like to build checklists for everything.
6. You finish what you start, sweat the details, and don’t stop until it’s great.
7. Minimum of 4 years of corporate work experience in Venture Capital or Private Equity.

Salary:
$100-120K base salary (DOE) + generous bonus + 100% health, dental and vision, and other great perks

Hours:

1. Full time position at Midtown office, 8:30am-5:30pm weekdays
2. Flexibility for occasional after-hours work (e.g. when we have events) and errands
3. Availability by email / text / phone after-hours and 24/7 when GPs are traveling