Executive Assistant to support Team at Midtown Fund

HRB; New York (NY); On-site; USD 120,000 - 150,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support a growing team in Midtown East. This role demands a proactive individual with over 7 years of corporate administrative experience, exceptional organizational skills, and a strong ability to multitask. The successful candidate will manage executive calendars, coordinate travel, and handle various administrative tasks while maintaining a high level of discretion and professionalism. With a competitive salary package that includes comprehensive health benefits, a discretionary bonus, and unlimited PTO, this is a fantastic opportunity to thrive in a supportive and fast-paced environment.

Benefits

100% covered health insurance

Dental insurance

Vision insurance

401(K) with 4% match

Unlimited PTO

Discretionary bonus

Qualifications

• 7+ years of corporate admin experience supporting senior executives.
• Strong organizational and interpersonal skills are essential.

Responsibilities

• Provide executive support including calendar and travel management.
• Coordinate meetings and greet clients or guests.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Multitasking Ability

Attention to Detail

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Our client, an Asset Management firm in Midtown East is looking to hire a star Executive Assistant to support a team and help them create operational processes. The role will require the candidate to be in the office 5x a week. The successful candidate will have at least 7+ years of corporate admin experience and will have stellar computer and interpersonal skills.

RESPONSIBILITIES:

• Provide executive support, including calendar management, meeting coordination, travel coordination, expense reporting, general administrative support, etc.
• Support the administrative needs of a growing team including meeting coordination, travel coordination, etc.
• Coordinate meetings and greet clients or guests.
• Attend related meetings and maintain minutes/records.
• Event coordination as needed.
• Ad hoc projects as needed.

REQUIREMENTS:

• 7+ years of experience in a relevant administrative capacity supporting senior executives or multiple teams.
• Experience coordinating complex travel arrangements.
• Strong organizational skills with a high level of discretion.
• Demonstrated sense of ownership and proactivity.
• Exceptional attention to detail and conscientiousness.
• Strong interpersonal and communication skills.
• Strong multitasking ability.
• Good judgment, with positive and unflappable attitude.
• Organizational skills and proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint) preferred.
• Bachelor’s degree preferred.

SALARY:
Up to $150K (DOE) + discretionary bonus + 100% covered health, dental and vision + 401(K) and 4% match + unlimited PTO and much more.

HOURS:
9am-5:00pm + 24/7 availability via phone and email as needed.