Executive/Research Assistant to support Team at Midtown Hedge Fund

HRB; New York (NY); On-site; USD 100,000 - 150,000; Full time

Job summary

An established industry player is looking for an Executive/Research Assistant to support a dynamic Director and their team in a fast-paced Hedge Fund environment. This role combines traditional administrative duties with engaging research projects, requiring a candidate who is detail-oriented, adaptable, and possesses excellent communication skills. The ideal individual will thrive in a collaborative atmosphere, managing schedules, booking travel, and contributing to team meetings. With a competitive salary range and generous benefits, this opportunity is perfect for someone eager to make a significant impact in a vibrant financial setting.

Benefits

Discretionary Bonus

401(K) and Profit Sharing

25 Days PTO

Team Lunch Fridays

Qualifications

• 5-15 years of experience in an administrative or research role.
• Proven record of problem-solving and strong organizational skills.

Responsibilities

• Provide administrative support for Director and Research Team.
• Coordinate meetings and travel arrangements for the team.

Skills

Problem Solving

Communication Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Adaptability

Education

Bachelor's Degree

Tools

Microsoft Windows

Excel

PowerPoint

Adobe Pro

Job description

Our client, a Hedge Fund in Midtown Manhattan is seeking a polished, energetic and engaging Executive/Research Assistant. This person will help support a Director and their direct reports on the Research Team. The ideal hire is someone who can handle all the core parts of an admin role alongside collaborating on research and projects. Additionally, the candidate will have a good energy about them, be detail-oriented and have a positive and engaging personality. A degree from an accredited four year university is required.

RESPONSIBILITIES:

• Provide administrative and organizational support for Director and team
• Coordinate high volume of internal and external meetings
• Develop relationships across the firm to effectively plan meetings/calls
• Calendar planning: screen for conflicts and make sure teams are coordinated for meetings (travel accommodations)
• Log corporate access and broker interactions in CRM database
• Book travel arrangements including flight, hotel, and ground transportation for team
• Process expense reports for team
• Develop basic understanding of covered sector
• Participate in weekly team meetings
• Provide EA support to Director and team
• Ad hoc research projects
• Relationship management

REQUIREMENTS:

• Experienced professional with a minimum of 5-15 years of experience
• Excellent English, grammar, written and oral communication skills
• Proven record of successful problem solving
• Superior organizational skills and record-keeping, and strong attention to detail
• Excellent interpersonal skills, positive attitude and high energy level
• Adaptable, flexible to changes and the ability to work in a fast-paced environment
• Proficiency in Microsoft Windows, Excel, PowerPoint, Adobe Pro and related software
• Bachelor’s degree required

SALARY:
$100-150K (DOE) + discretionary bonus + great benefits + 401(K) and profit sharing + 25 days PTO + team lunch Fridays

HOURS:
8:30am-5:30pm + flexibility for minimal OT