Executive Assistant at Midtown Quant Fund

HRB; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

An established industry player is on the lookout for a dynamic Executive Assistant to support their team in a fast-paced environment. This role offers a unique opportunity to engage with senior executives while managing calendars, travel arrangements, and various administrative tasks. The ideal candidate will thrive in a collaborative setting, showcasing excellent multi-tasking and communication skills. With a focus on growth and development, this position promises a rewarding experience within a vibrant firm. If you're detail-oriented and enjoy problem-solving, this is the perfect chance to elevate your career.

Benefits

Generous discretionary bonus

100% covered Health, Dental and Vision

401K match

Qualifications

• 5+ years supporting senior executives in a professional setting.
• Proficient in Microsoft Office Suite with strong communication skills.

Responsibilities

• Manage calendars and ensure meeting viability.
• Book travel and process expenses for executives.
• Support Investor Relations with projects and calendar management.

Skills

Communication Skills

Multi-tasking

Detail-oriented

Problem-solving

Tools

Microsoft Office Suite

Job description

Our client, a Hedge Fund in Midtown East, is seeking a polished, energetic, and engaging Executive Assistant to join their team to help support one of their teams with projects and administrative tasks. The ideal hire is someone that has the mentality that no task is too small or, over time, too large. The ideal candidate will be collaborative, flexible, and an excellent multi-tasker. Additionally, the candidate will have a good energy about them, be detail-oriented, and have a positive and engaging personality. He/she must enjoy interacting with people and demonstrate an ability to maintain composure and problem-solve while multi-tasking in a fast-paced environment. This is an amazing opportunity for a dynamic candidate to join a fantastic firm with tons of growth opportunity for this seat in the future. This role is in office 5x a week.

RESPONSIBILITIES:

• Management of calendars
• Ensure viability of meeting requests and agenda items
• Collect and help with preparation of materials
• Time management of assigned executives
• Process expenses
• Book travel
• Support the Investor Relations team with ad hoc projects and calendar management
• Run errands as needed
• Assist Administrative Support Team as needed
• Ad-hoc projects

QUALIFICATIONS:

• Minimum 5 years of experience supporting senior-level executives in a professional environment
• Experience with the Microsoft Office Suite (Outlook, Word, Excel, etc.)
• Strong verbal and written communication skills

SALARY:
$100-130K base + generous discretionary bonus + 100% covered Health, Dental and Vision, 401K match

HOURS:
9-5:30pm + flexibility for OT

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