IR Executive Assistant-Private Equity-Hybrid

ZipRecruiter; New York (NY); Hybrid; USD 115,000 - 133,000; Full time

Job summary

An established industry player is on the lookout for a dedicated Investor Relations Executive Assistant to join their dynamic team in Midtown Manhattan. This role offers the chance to support a high-performing Investor Relations team while working closely with the Managing Director. You'll engage in a variety of tasks, from travel coordination to calendar management, all within a collaborative and positive environment. With a focus on quality and attention to detail, this position promises growth and the opportunity to contribute significantly to the firm's success. If you're a proactive individual with a service-minded attitude and a knack for multitasking, this is the perfect opportunity for you.

Benefits

100% Covered Benefits

4% 401k Match

iPhone & Laptop

Commuter Benefits

Breakfast, Lunch & Snacks Provided Daily

Qualifications

• 3+ years of EA experience in finance, consultancy, or tech.
• Experience in travel and logistics coordination.

Responsibilities

• Manage travel arrangements and logistics across time zones.
• Coordinate internal and external meetings and handle logistics.

Skills

EA experience in finance

Travel and logistic coordination

Heavy calendar management

Working with databases

Strong communication skills

Strong interpersonal skills

Tools

Gmail

Google Calendar

Dropbox

Salesforce

PowerPoint

Excel

Word

Job description

Job DescriptionJob Description

The Windfall is partnering with a Private Equity firm that is seeking to hire an Investor Relations Executive Assistant. This is working at their midtown, Manhattan office which is Headquarters for the Americas. You will be joining the already established team of Executive Assistants, while continuing to grow. The group works extremely hard, contributes to the entire firm, has a team oriented training program and keeps a positive atmosphere. You will be supporting the Investor Relations team while reporting into the Managing Director. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required.

RESPONSIBILITIES
- Travel arrangements and logistics across time zones
- Maintain and update Professionals calendars
- Book and coordinate internal and external meetings
- Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)
- Manage conference rooms for meetings
- Breakdown conference room after meetings
- Prepare material, update and edit presentations
- Print, bind and distribute presentations
- Arrange and coordinate internal/external conferences
- Coordinate with Portfolio Companies and Executives
- Handling of confidential information and materials
- Register and update contacts in internal databases
- Expense reporting
- Back-up other EAs
- Coordination of international meetings
- Assist with office-wide projects and events, as needed

REQUIREMENTS
- 3+ years of EA experience in finance, consultancy or tech
Experience and interest in;
- Travel and logistic coordination (domestic and international)
- Heavy calendar management
- Working with databases
- Work in an international environment
- Communicating with executives
- Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word
- Team-minded approach to tasks and projects
- Ability to multi-task and prioritize/re-prioritize as needed
- Service minded with a ”can do” attitude
- Focus on quality and a strong attention to detail
- Flexible style and the ability to seek solutions both independently and as part of a team
- Capable and driven to take initiatives
- Sound commercial judgment
- Strong communication skills
- Strong interpersonal skills (heavy coordination across business lines)

PACKAGE
$115,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter Benefits
Breakfast, Lunch & Snacks Provided Daily

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