Personal Assistant / Administrative Assistant

The Chicago Hire Company; Illinois; Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Chicago Hire Company is supporting a private family in Chicago's western suburbs with a Personal Assistant / Administrative Assistant role during a maternity leave. The role is hybrid: four days in the office and one day remotely each week, with potential to become permanent.

Responsibilities include managing calendars, coordinating with vendors, handling travel and errands, and providing discreet administrative support. 1–3 years admin experience and a college degree are preferred.

Qualifications

• Bachelor's degree or higher preferred.
• 1–3 years of professional administrative or office experience.
• Proficiency with Microsoft Office Suite; Trello experience preferred.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Manage personal and household calendars, including appointments, travel, and daily commitments.
• Coordinate with household vendors and service providers on projects, renovations, and ongoing needs.
• Maintain and execute household to-do lists, including tracking invoices and coordinating various personal projects.
• Assist with travel planning and holiday planning.
• Run occasional local errands, including purchases, returns, deliveries, and other tasks as needed.
• Research products, services, and solutions and present recommendations for approval.
• Provide general administrative and personal support with a high level of discretion and professionalism.

Skills

Highly organized

Proactive

Service oriented

Written communication

Verbal communication

Attention to detail

Discretion

Education

College degree

Tools

Microsoft Office Suite

Trello

Job description

Our client, a private family based in Chicago’s western suburbs, is seeking a highly organized, resourceful and proactive Personal Assistant / Administrative Assistant to provide temporary coverage during an extended maternity leave. This is a unique opportunity for someone who enjoys variety and is comfortable supporting administrative, household and personal needs.

While the position is primarily office-based, the ideal candidate will be flexible and willing to assist with occasional local errands. We are targeting individuals who are available to work within 1-2 weeks.

Note: There is potential for the position to transition into a permanent, long-term opportunity once the assignment is completed. This is a hybrid position requiring four days in the office and one day working remotely each week.

Responsibilities

• Manage personal and household calendars, including appointments, travel, and daily commitments
• Coordinate with household vendors and service providers on projects, renovations, and ongoing needs
• Maintain and execute household to-do lists, including tracking invoices and coordinating various personal projects
• Assist with travel planning and holiday planning
• Run occasional local errands, including purchases, returns, deliveries, and other tasks as needed
• Research products, services, and solutions and present recommendations for approval
• Provide general administrative and personal support with a high level of discretion and professionalism

Qualifications

• College degree highly preferred
• 1–3 years of professional administrative or office experience required
• Proficiency with Microsoft Office Suite required; experience with Trello preferred
• Highly organized, proactive, adaptable, and service-oriented
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Strong attention to detail and ability to effectively prioritize multiple responsibilities in a fast-paced environment
• Demonstrated ability to maintain privacy, trust, and professionalism at all times
• Comfortable with occasional local driving and errands