Hybrid Personal Assistant for Private Family — Organized

The Chicago Hire Company; Illinois; Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Chicago Hire Company is supporting a private family in Chicago's western suburbs with a Personal Assistant / Administrative Assistant role during a maternity leave. The role is hybrid: four days in the office and one day remotely each week, with potential to become permanent.

Responsibilities include managing calendars, coordinating with vendors, handling travel and errands, and providing discreet administrative support. 1–3 years admin experience and a college degree are preferred.

Qualifications

• Bachelor's degree or higher preferred.
• 1–3 years of professional administrative or office experience.
• Proficiency with Microsoft Office Suite; Trello experience preferred.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Manage personal and household calendars, including appointments, travel, and daily commitments.
• Coordinate with household vendors and service providers on projects, renovations, and ongoing needs.
• Maintain and execute household to-do lists, including tracking invoices and coordinating various personal projects.
• Assist with travel planning and holiday planning.
• Run occasional local errands, including purchases, returns, deliveries, and other tasks as needed.
• Research products, services, and solutions and present recommendations for approval.
• Provide general administrative and personal support with a high level of discretion and professionalism.

Skills

Highly organized

Proactive

Service oriented

Written communication

Verbal communication

Attention to detail

Discretion

Education

College degree

Tools

Microsoft Office Suite

Trello

Job description

The Chicago Hire Company is supporting a private family in Chicago's western suburbs with a Personal Assistant / Administrative Assistant role during a maternity leave. The role is hybrid: four days in the office and one day remotely each week, with potential to become permanent.

Responsibilities include managing calendars, coordinating with vendors, handling travel and errands, and providing discreet administrative support. 1–3 years admin experience and a college degree are preferred.