Personal Assistant

Sams Distribution Corp; Philadelphia (Philadelphia County); On-site; USD 17,000 - 28,000; Part time

Job summary

Sams Distribution Corp in Philadelphia is seeking a part-time Assistant to support daily moving job operations. The role involves managing documentation, updating customer jobs, scheduling and coordinating weekly jobs, and assisting the CEO.

On-site work with occasional remote support in the area may occur. You will organize files, communicate with internal teams and external partners, handle data entry and respond to emails and calls, with potential progression to full-time based on

Qualifications

• Must be able to communicate with the CEO, document and maintain records.
• Strong organization and time-management skills to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication with team members, drivers, vendors, and customers.
• Comfort using computers and standard office software (email, spreadsheets, word processing).
• Attention to detail and accuracy in handling shipment information and paperwork.

Responsibilities

• Manage documentation and update customers' jobs.
• Assist with scheduling and coordination of weekly jobs.
• Organize files and communicate with internal teams and external partners to resolve issues.
• Respond to emails and phone inquiries as needed.
• Support the CEO and assist with data entry and basic office tasks.

Skills

Communication with CEO

Organization

Time management

Communication

Teamwork

Office software

Attention to detail

On-site work

Logistics experience

Education

High School Diploma

Logistics or administration training

Job description

Company Description

Sams Distribution Corp is a logistics and moving business focused on supporting efficient movement and distribution of goods. The company works with a range of partners to coordinate shipping, receiving, and inventory management. Team members contribute directly to smooth operations and timely deliveries. The organization values reliability, attention to detail, and collaborative work to meet customer expectations.

Role Description

The Assistant role is a part time start to possible full-time, on-site and sometimes remote-position based in Philadelphia and the south jersey areas, This role supports daily moving job operations by managing documentation, preparing and updating customers jobs, and assisting with scheduling and coordination of jobs booked on a weekly basis. The Assistant helps the CEO on all levels, organizes files, and communicates with internal teams and external partners to resolve basic issues and ensure accurate information flow. Additional responsibilities may include data entry, responding to email and phone inquires.

Qualifications

• Ability to handle basic tasks such as communicating with the CEO, documentation, and record keeping.
• Strong organizational and time management skills to manage multiple tasks and meet deadlines.
• Effective communication skills for working with team members, drivers, vendors, and customers.
• Comfort with using computers and standard office software (e.g., email, spreadsheets, word processing).
• Attention to detail and accuracy in handling shipment information, inventory data, and paperwork.
• Ability to work on-site in a logisti environment and support operational needs as directed.
• Previous experience in logistics, distribution, or office support is beneficial but not required.
• High school diploma or equivalent; additional training in logistics or administration is a plus.