Personal Assistant

Confidential; Miami Beach (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical/Rx/Dental/Vision coverage for employee and family members

Competitive PTO and vacation policies

Company 401(k) plan with employer contributions after one year

Job summary

A high-profile family is seeking a detail-oriented Personal Assistant in Miami Beach. The ideal candidate will manage complex schedules, handle administrative tasks, and provide household support. Requires 5+ years experience, strong communication skills, and proficiency in tech. This role comes with health benefits and competitive PTO.

Qualifications

• Minimum 5+ years’ experience supporting a high-level executive or private household.
• Excellent organizational skills with strong attention to detail.
• Discreet and professional demeanor; proven ability to handle sensitive information.
• Strong written and verbal communication skills.
• Fluent in English (spoken and written).
• Tech-savvy; proficiency in Microsoft Office, Google Workspace, and calendar apps.
• Must have flexibility to respond to travel or scheduling complications at any time, including evenings and weekends.
• Willingness and ability to travel with the family on occasion, providing on-the-ground support as needed.
• Must reside within 30 minutes of zip code 33140.
• Valid driver’s license and reliable transportation required.
• Bachelor's degree preferred but not required.

Responsibilities

• Proactively manage and coordinate complex calendars for both professional and personal engagements.
• Schedule and confirm meetings, appointments, travel, and events.
• Act as gatekeeper and liaison with internal staff, vendors, and external contacts.
• Prepare briefing materials, itineraries, and agendas in advance of meetings and travel.
• Handle confidential and time-sensitive information with discretion.
• Assist with school pick-up/drop-off and light childcare for school-aged children.
• Handle a variety of personal administrative and household management tasks.
• Coordinate household staff, service providers, and maintenance schedules.
• Assist with personal errands, shopping, and gift purchases.
• Assist with event planning and execution for social gatherings, dinners, and travel.
• Manage inventory and supplies for household and office needs.
• Arrange domestic and international travel, accommodations, and transportation.
• Create detailed travel itineraries and manage changes in real time.
• Ensure seamless transitions between personal and professional obligations during travel.
• Track and reconcile both personal and business-related expenses, maintain accurate records, and assist with preparing detailed monthly expense reports.
• Anticipate needs and ensure seamless daily operations.

Job description

A high-profile executive couple is looking for a discreet, detail-oriented, and highly organized Personal Assistant to provide comprehensive administrative support in personal and household management. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, manages complex schedules and responsibilities with ease, and has excellent communication skills.

Responsibilities

• Proactively manage and coordinate complex calendars for both professional and personal engagements
• Schedule and confirm meetings, appointments, travel, and events
• Act as gatekeeper and liaison with internal staff, vendors, and external contacts
• Prepare briefing materials, itineraries, and agendas in advance of meetings and travel
• Handle confidential and time-sensitive information with discretion
• Assist with school pick-up/drop-off and light childcare for school-aged children
• Handle a variety of personal administrative and household management tasks
• Coordinate household staff, service providers, and maintenance schedules
• Assist with personal errands, shopping, and gift purchases
• Assist with event planning and execution for social gatherings, dinners, and travel
• Manage inventory and supplies for household and office needs
• Arrange domestic and international travel, accommodations, and transportation
• Create detailed travel itineraries and manage changes in real time
• Ensure seamless transitions between personal and professional obligations during travel
• Track and reconcile both personal and business-related expenses, maintain accurate records, and assist with preparing detailed monthly expense reports
• Anticipate needs and ensure seamless daily operations

Qualifications

• Minimum 5+ years’ experience supporting a high-level executive or private household
• Excellent organizational skills with strong attention to detail
• Discreet and professional demeanor; proven ability to handle sensitive information
• Strong written and verbal communication skills
• Fluent in English (spoken and written)
• Tech-savvy; proficiency in Microsoft Office, Google Workspace, and calendar apps
• Must have flexibility to respond to travel or scheduling complications at any time, including evenings and weekends
• Willingness and ability to travel with the family on occasion, providing on-the-ground support as needed (additional compensation provided)
• Must reside within 30 minutes of zip code 33140
• Valid driver’s license and reliable transportation required
• Bachelor's degree preferred but not required

This role comes with a full benefits package which includes:

• Medical/Rx/Dental/Vision coverage for the employee and eligible family members
• Competitive PTO and vacation policies
• Company 401(k) plan with employer contributions after one year

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative