Personal Assistant to Chief Executive Officer

Aceolution; New Jersey; On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Close collaboration with leadership

Professional growth

Job summary

Aceolution in United States, New Jersey, is seeking a highly organized Personal Secretary to support the CEO. You will manage the CEO's daily calendar, coordinate meetings, draft agendas, and handle confidential communications to ensure smooth operations.

You will arrange travel, prepare reports and presentations, brief the CEO for engagements, and act as a liaison with internal and external partners. The role offers growth, exposure to top leadership, and a dynamic, professional environment.

Qualifications

• Proven experience as Personal Secretary or Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• High level of professionalism and confidentiality.
• Proficiency in MS Office / Google Workspace and scheduling tools.
• Strong attention to detail and problem-solving ability.

Responsibilities

• Manage and maintain the CEO’s daily calendar, appointments, and meetings.
• Schedule internal and external meetings and coordinate with stakeholders.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle confidential documents and sensitive information with discretion.
• Act as a point of contact between the CEO and internal/external parties.
• Organize travel arrangements, itineraries, and accommodation when required.
• Assist with reports, presentations, and correspondence.
• Ensure the CEO is well-prepared for meetings and engagements.

Skills

Executive support

Time management

Communication

Multitasking

Confidentiality

Attention to detail

Tools

MS Office

Google Workspace

Scheduling tools

Job description

Job Title: Personal Secretary to the CEO

Job Summary

We are seeking a highly organized and proactive Personal Secretary to support our CEO. The ideal candidate will manage the CEO’s daily schedule, meetings, and communications, ensuring smooth day-to-day operations and effective time management.

Key Responsibilities

• Manage and maintain the CEO’s daily calendar, appointments, and meetings
• Schedule internal and external meetings and coordinate with stakeholders
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle confidential documents and sensitive information with discretion
• Act as a point of contact between the CEO and internal/external parties
• Organize travel arrangements, itineraries, and accommodation when required
• Assist with reports, presentations, and correspondence
• Ensure the CEO is well-prepared for meetings and engagements

Required Skills & Qualifications

• Proven experience as a Personal Secretary, Executive Assistant, or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to multitask and prioritize effectively
• High level of professionalism and confidentiality
• Proficiency in MS Office / Google Workspace and scheduling tools
• Strong attention to detail and problem-solving ability

Preferred Qualifications

• Experience working directly with senior leadership or CEOs
• Knowledge of corporate etiquette and business operations

What We Offer

• Opportunity to work closely with top leadership
• Professional growth and learning exposure