Personal Assistant

KCG Search; Beverly Hills (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

KCG Search is confidentially seeking an Executive Personal Assistant in Beverly Hills to provide high-level support to a successful entrepreneur and his family.

The role is on-site, 40 hours per week, requiring discretion, fluency in Spanish, and 7+ years of experience. Responsibilities include managing calendars, travel (commercial and private aviation), household coordination, and liaison with staff and vendors.

Qualifications

• 7+ years of Executive Personal Assistant experience in private or high-demand environments.
• Fluent Spanish required.
• Experience supporting a high-net-worth principal or celebrity.
• Strong travel coordination, including complex itineraries.
• Excellent organizational and communication skills.
• Discretion and confidentiality essential.
• Proactive, problem-solving mindset with a "figure it out" mentality.
• Valid driver's license and insurance.
• Flexible for after-hours or weekend availability.

Responsibilities

• Manage a complex calendar: meetings, dinners, medical appointments.
• Coordinate extensive domestic and international travel incl. aviation.
• Manage personal correspondence and calls.
• Provide day-to-day support to the principal and family.
• Coordinate household operations with staff and vendors.
• Oversee service providers, deliveries, prescriptions, and returns.
• Handle projects and coordination with outside accounting resources.
• Maintain schedules across multiple moving pieces.
• Anticipate needs and take ownership end-to-end.
• Maintain confidentiality and discretion at all times.

Skills

Fluent Spanish

Executive PA experience

Tools

Microsoft Office

Apple products

Dropbox

Job description

Executive Personal Assistant | Beverly Hills

We are conducting a confidential search for an experienced Executive Personal Assistant to provide high-level support to a successful entrepreneur and his family in Beverly Hills.

This is an exceptional opportunity for a polished, highly organized professional who has supported a high-net-worth principal, entrepreneur, family office, celebrity, or similarly demanding private environment. The ideal candidate is proactive, discreet, resourceful and exceptionally strong at anticipating needs and keeping a complex personal and professional schedule running seamlessly.

This is primarily a 40-hour-per-week, on-site position in Beverly Hills, with flexibility required on occasion based on the principal’s schedule.

What You’ll Do

• Manage a complex personal and professional calendar, including meetings, appointments, dinners, medical appointments and other commitments
• Coordinate extensive domestic and international travel, including commercial and private aviation
• Manage personal correspondence, calls, texts, emails and follow-up
• Provide day-to-day support to the principal and family
• Coordinate household operations and work closely with residential staff and outside vendors
• Manage service providers, household supplies, deliveries, returns, prescriptions and other personal requests
• Handle administrative projects, expense-related questions and coordination with outside accounting resources
• Maintain schedules, priorities and details across multiple moving pieces
• Anticipate needs, troubleshoot issues and take ownership from start to finish
• Maintain the highest level of confidentiality and discretion

What We’re Looking For

• 7+ years of relevant Executive Personal Assistant/Personal Assistant experience, ideally supporting a high-net-worth individual, entrepreneur, family office or celebrity
• Fluent Spanish required
• Proven experience supporting a demanding principal in a private or highly confidential environment
• Strong experience coordinating complex travel; private aviation experience is highly preferred
• Exceptional organizational skills, judgment and follow-through
• Polished written and verbal communication
• Comfortable managing household staff, vendors and multiple competing priorities
• Tech-savvy; experience with Microsoft Office, Apple products, Dropbox and related systems
• Proactive, solutions-oriented personality with a genuine “figure it out” mentality
• Valid driver's license and insurance
• Ability to provide occasional after-hours or weekend availability when needed

The successful candidate will be someone who sees what needs to happen before being asked, communicates exceptionally well, and enjoys being the trusted right hand to a busy principal.

Location: Beverly Hills, CA – On-site

Schedule: Approximately 40 hours/week, with occasional flexibility

All inquiries will be handled confidentially.