Permitting Specialist: Drive HVAC & Electrical Approvals

Sila Services, LLC; Stoneham (CO); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Insurance (medical/dental/vision)

401(k) with company match

Paid time off

Life and disability insurance

Training & development

Career growth

Employee discounts

Job summary

Sila Boston is seeking a Permit Coordinator to join the Stoneham team. You will pull, file, track, and close permits for HVAC, plumbing, electrical, and related projects, coordinating with customers, municipalities, inspectors, and internal teams to keep the permitting process on track.

Responsibilities include managing the full permitting cycle, scheduling inspections, maintaining accurate project data in ServiceTitan, and assisting with related accounting tasks.

Qualifications

• 1+ year of experience pulling permits or similar coordination
• Experience with HVAC, plumbing, electrical, commercial, sheet metal, mechanical, or gas permits is a plus
• ServiceTitan experience is highly preferred
• Strong problem-solving and critical-thinking skills
• Excellent communication and customer service skills
• Comfortable discussing payments, inspections, and documentation with customers
• Attention to detail and strong organizational skills
• Able to handle multiple priorities in a fast-paced environment
• Positive, team-oriented attitude and willingness to help wherever needed

Responsibilities

• Pull, file, track, and close permits for HVAC, plumbing, electrical, commercial, sheet metal, mechanical, and gas projects
• Manage the full permitting cycle from initial permit application through final inspection and closeout
• Coordinate with customers, municipalities, inspectors, and internal teams to ensure inspections happen on schedule
• Follow up to obtain required documentation and keep permits moving forward
• Schedule and coordinate pre- and post-installation inspections
• Enter and maintain project, permit, payment, and customer information in ServiceTitan
• Create and manage Purchase Orders as needed
• Prepare funding reports and enter GreenSky payments into ServiceTitan
• Perform basic accounting tasks and handle past-due balances
• Make professional customer collection calls
• Assist with additional accounting, permitting, and administrative tasks
• Work closely with Install Coordinators, Dispatch, managers, technicians, and other teams to keep projects moving
• Maintain accurate records throughout permitting and payment processes
• Identify issues, troubleshoot, and find practical solutions to keep projects on schedule

Skills

Permit coordination

Customer service

Attention to detail

Organizational skills

Microsoft Office

Problem solving

Communication

Tools

ServiceTitan

Microsoft Office

Job description

Sila Boston is seeking a Permit Coordinator to join the Stoneham team. You will pull, file, track, and close permits for HVAC, plumbing, electrical, and related projects, coordinating with customers, municipalities, inspectors, and internal teams to keep the permitting process on track.

Responsibilities include managing the full permitting cycle, scheduling inspections, maintaining accurate project data in ServiceTitan, and assisting with related accounting tasks.