Permitting & Office Operations Specialist

Clayton; Columbus (OH); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Bonus opportunities

Career advancement

Leadership exposure

Collaborative environment

Team outings

Paid time off

Health insurance

Job summary

Arbor Homes in Columbus, OH seeks a Construction Coordinator & Office Administrator to support our Operations Team, including Construction and Purchasing. You will coordinate permitting activities, manage office operations, and assist with employee engagement initiatives in a fast-paced environment.

This role emphasizes organization, attention to detail, and the ability to juggle multiple priorities while helping our teams deliver high-quality homes.

Qualifications

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Customer service mindset with a professional and positive attitude.
• Proficiency in Microsoft Office Suite and the ability to learn new software systems.
• Experience in construction coordination, permitting, office administration, or a related field preferred.
• Knowledge of residential construction processes and municipal permitting requirements preferred.

Responsibilities

• Coordinate all permitting activities to ensure timely approval and issuance of permits.
• Prepare, review, and submit permit applications and supporting documentation.
• Coordinate and manage permit-related documents including plot plans, blueprints, truss packages, energy certificates, and additional municipal requirements.
• Develop and maintain positive working relationships with municipalities and permitting agencies.
• Monitor permit status and communicate updates to internal stakeholders.
• Prepare construction start packages and support front-end scheduling processes.
• Maintain accurate records and project information within company systems.
• Track and process permit fees, utility invoices, and related payments.
• Manage daily office operations and maintain office supplies, equipment, and vendor relationships.
• Support mail distribution, filing, records management, and administrative documentation.
• Coordinate meetings, calendars, office communications, and general office activities.
• Assist with employee engagement events, company celebrations, volunteer opportunities, and culture initiatives.
• Coordinate event logistics including scheduling, vendors, catering, attendee communication, and setup.
• Support onboarding activities and workspace preparation for new team members.
• Provide administrative support to division leadership and operations teams.
• Assist with reporting, special projects, and process improvement initiatives.
• Maintain confidentiality of company, customer, and employee information.
• Contribute to team success by supporting departmental goals and collaborating across functions.
• Perform additional duties and responsibilities as assigned.

Skills

Organizational Skills

Time Management

Attention to Detail

Communication Skills

Independent & Teamwork

Customer Service Mindset

MS Office

Construction Coordination Experience

Permitting Knowledge

Tools

MS Office

Job description

Arbor Homes in Columbus, OH seeks a Construction Coordinator & Office Administrator to support our Operations Team, including Construction and Purchasing. You will coordinate permitting activities, manage office operations, and assist with employee engagement initiatives in a fast-paced environment.

This role emphasizes organization, attention to detail, and the ability to juggle multiple priorities while helping our teams deliver high-quality homes.