Permitting Specialist & Office Administrator

Clayton Homes (New); North Carolina; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health and life insurance

401(k) plan

Paid time off

Job summary

Arbor Homes is seeking a Construction Coordinator & Office Administrator to support our Operations Team, including Construction and Purchasing. This role will coordinate permitting activities, manage office operations, and assist with employee engagement and culture initiatives.

Ideal candidates are highly organized, proactive, and capable of balancing multiple responsibilities in a fast-paced environment while maintaining accurate records and strong vendor coordination to keep projects on track.

Qualifications

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple projects and deadlines.
• Proficiency in Microsoft Office Suite and the ability to learn new software.
• Experience in construction coordination, permitting, office administration.

Responsibilities

• Coordinate all permitting activities to ensure timely approval and issuance of permits.
• Prepare, review, and submit permit applications and supporting documentation.
• Coordinate and manage permit-related documents including plot plans, blueprints, truss packages, energy certificates, and additional municipal requirements.
• Develop and maintain positive working relationships with municipalities and permitting agencies.
• Monitor permit status and communicate updates to internal stakeholders.
• Prepare construction start packages and support front-end scheduling processes.
• Maintain accurate records and project information within company systems.
• Track and process permit fees, utility invoices, and related payments.
• Manage daily office operations and maintain office supplies, equipment, and vendor relationships.
• Support mail distribution, filing, records management, and administrative documentation.
• Coordinate meetings, calendars, office communications, and general office activities.
• Assist with employee engagement events, company celebrations, volunteer opportunities, and culture initiatives.
• Coordinate event logistics including scheduling, vendors, catering, attendee communication, and setup.
• Support onboarding activities and workspace preparation for new team members.
• Provide administrative support to division leadership and operations teams.
• Assist with reporting, special projects, and process improvement initiatives.
• Maintain confidentiality of company, customer, and employee information.
• Contribute to team success by supporting departmental goals and collaborating across functions.
• Perform additional duties and responsibilities as assigned.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Customer service mindset

Tools

Microsoft Office

Job description

About The Role

Arbor Homes is seeking a highly organized and detail-oriented Construction Coordinator & Office Administrator to support our Operations Team, including Construction and Purchasing. This role is responsible for coordinating permitting activities, managing office operations, supporting employee engagement initiatives, and ensuring administrative processes run smoothly. This position is ideal for someone who thrives in a fast-paced environment and enjoys balancing multiple responsibilities while making a positive impact across the organization.

Why Arbor?

Are you looking for a dynamic career in a lively workplace committed to customer service? We are looking for team members with enthusiasm and skill to help provide even better experiences and higher-quality homes for our buyers. When it comes to what sets Arbor apart among new home builders, the first answer is our culture. Rather than chasing profits and cutting corners, our team puts quality and customers first. If you are organized, proactive, and committed to helping people, you will love working with us!

Our Mission

At Arbor Homes our mission is to build great neighborhoods and homes for people to celebrate life. What does that mean exactly? We believe everyone deserves a beautiful home to call their own and that’s what we’re building every day. Our goal is to get as many people into a home as possible, especially the ones who didn’t think they could afford to.

What’s In It For You?

• Competitive salary and bonus opportunities
• Advancement opportunities with a growing company
• Exposure to executive leadership and cross-functional teams
• Collaborative and supportive work environment
• Team outings and company-sponsored volunteer events
• 4 weeks of Paid Time Off
• Access to health and life insurance, 401(k), paid parental leave, tuition assistance, company discounts, and more

What Will You Be Doing?

• Coordinate all permitting activities to ensure timely approval and issuance of permits.
• Prepare, review, and submit permit applications and supporting documentation.
• Coordinate and manage permit-related documents including plot plans, blueprints, truss packages, energy certificates, and additional municipal requirements.
• Develop and maintain positive working relationships with municipalities and permitting agencies.
• Monitor permit status and communicate updates to internal stakeholders.
• Prepare construction start packages and support front-end scheduling processes.
• Maintain accurate records and project information within company systems.
• Track and process permit fees, utility invoices, and related payments.
• Manage daily office operations and maintain office supplies, equipment, and vendor relationships.
• Support mail distribution, filing, records management, and administrative documentation.
• Coordinate meetings, calendars, office communications, and general office activities.
• Assist with employee engagement events, company celebrations, volunteer opportunities, and culture initiatives.
• Coordinate event logistics including scheduling, vendors, catering, attendee communication, and setup.
• Support onboarding activities and workspace preparation for new team members.
• Provide administrative support to division leadership and operations teams.
• Assist with reporting, special projects, and process improvement initiatives.
• Maintain confidentiality of company, customer, and employee information.
• Contribute to team success by supporting departmental goals and collaborating across functions.
• Perform additional duties and responsibilities as assigned.

What Will You Bring?

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Customer service mindset with a professional and positive attitude.
• Proficiency in Microsoft Office Suite and the ability to learn new software systems.
• Experience in construction coordination, permitting, office administration, or a related field preferred.
• Knowledge of residential construction processes and municipal permitting requirements preferred.
• Ability to maintain confidentiality and exercise sound judgment.

Arbor Homes is committed to creating an inclusive workplace.

Arbor Homes is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, protected veteran status, disability, age, or other legally protected status.

Arbor Homes participates in E-Verify.

Business Unit - Arbor Homes

At Arbor Homes our mission is to build great neighborhoods and homes for people to celebrate life. What does that mean exactly? We believe everyone deserves a beautiful home to call their own and that’s what we’re building every day. Owning a home is a key part to our country’s success and wealth accumulation typically comes from the appreciation of your home.

Opportunity

• Provide Opportunity for our employees and develop talent
• Dedicated to remaining a big little company and drive for an engaged team
• Provide a high-quality product, on time, at an exceptional value
• Operate our business with absolute integrity, instilling trust in every part of the company
• Committed to be an operationally excellent organization, resilient and results driven
• Prospect Introduce Yourself