Permitting & Compliance Operations Admin

Infinity by Marvin; Eagan (MN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid parental leave

401(k) matching

Job summary

Infinity Replacement, part of Infinity by Marvin, seeks an Operations Administrator to manage residential permitting, records, and cross-functional coordination. You will work with accounting, logistics, technical service, and sales to ensure regulatory compliance and smooth project execution.

The role requires strong organization, attention to detail, and the ability to build relationships with internal teams and external agencies.

Qualifications

• High school diploma or equivalent required.
• 2 years of administrative or customer service experience preferred.
• Strong organizational and communication skills required.

Responsibilities

• Obtain, submit, and track building permit applications with local municipalities to keep projects on schedule.
• Serve as primary contact for permitting agencies and resolve permit-related issues.
• Maintain accurate permit records and provide updates to project managers and teams.
• Review installer onboarding paperwork for accuracy and completeness.
• Manage fleet administration including registrations, inspections, and insurance renewals.
• Audit completed projects for documentation accuracy and compliance.
• Receive and audit project orders and provide daily sales reporting to accounting.
• Collaborate with Operations, Sales, Accounting, Logistics, and Technical Service teams to support project execution.

Skills

Organizational skills

Communication

Teamwork

Multitasking

Interpersonal skills

Adaptability

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Infinity Replacement, part of Infinity by Marvin, seeks an Operations Administrator to manage residential permitting, records, and cross-functional coordination. You will work with accounting, logistics, technical service, and sales to ensure regulatory compliance and smooth project execution.

The role requires strong organization, attention to detail, and the ability to build relationships with internal teams and external agencies.