Permits Coordinator

St. Mary's County Metropolitan Commission; California (MD); On-site; USD 54,000 - 83,000; Full time

Benefits offered by this job

Health benefits

Job summary

St. Mary’s County Metropolitan Commission seeks an Administrative Assistant to Engineering to provide customer service, records management, and billing support.

You will process change of use and connection permit requests, issue water meters, prepare EDU letters, and assist with field reports and documentation for capital projects.

This role requires an Associate’s degree or high school diploma with at least two years of related experience; strong communication and computer skills are essential.

Qualifications

• Associate’s degree or high school diploma with two+ years of related experience.
• Ability to communicate effectively with staff and the public.
• Proficiency with office software and maintaining accurate records.

Responsibilities

• Process change of use and Connection Permit requests and maintain permit records.
• Generate site inspection requests and related inspection documents.
• Generate permit and TEC invoices and process validation reports for Billing.
• Issue water meters and maintain water meter inventory.
• Prepare new customer accounts and EDU adjustment letters.
• Research plats, deeds, assessment records for Engineering.
• Provide admin support for Engineering, including calls, correspondence, and filing.
• Support filings for contracts, projects, and drawings across offices.

Skills

Customer service

Communication

Records management

Office software

Public interaction

Administrative support

Education

Associate’s degree or High School Diploma or equivalent

Job description

The hiring salary for this position is generally $54,165 - $58,927 annually. The full range for this position is $54,165 - $82,547 annually.

Job Summary

Provides administrative and customer service support to Engineering.

Essential Functions

1. Works with LUGM and the Health Department and processes change in use and Connection Permit requests from the county, and maintains permit records and files;
2. Generates inspection requests for site assessment, final inspection, and miscellaneous inspections;
3. Generates permit and TEC invoices and processes validation reports to the Billing Department for Engineering fees collected by the county;
4. Issues water meters to permit applicants, and maintains Engineering water meter inventory;
5. Prepares new customer account information and EDU adjustment letters for Billing Department;
6. Researches plats, deeds, assessment, and other records for the Engineering Department, and provides research support to other departments when necessary;
7. Provides administrative support for Engineering Department including answering calls, preparing correspondence and reports, purchase requisitions, filing and scanning, and distributing mail for construction, inspections, and field services;
8. Processing alternate sewer house connection and GP location requests;
9. Maintains field report records for inspectors;
10. Assists with Davis-Bacon Procedures for capital projects;
11. Assists with files for a multi-office filing system that includes contracts, projects, subdivisions, and project drawings;

Other Duties

Performs other duties as assigned

Required Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.)

1. Ability to gain working knowledge of St. Mary’s County Metropolitan Commission policies and procedures
2. Ability to act as a representative of St. Mary’s County Metropolitan Commission to the public
3. Knowledge of the relevant practices and procedures of the Engineering and Operations Departments
4. Ability to effectively communicate with other staff members
5. Ability to prepare and maintain accurate records
6. Ability to operate relevant computer systems, including hardware and software, and office machines.

Required Qualifications

Training and/or Education

Associate’s degree or High School Diploma or equivalent and two or more years of job-related experience

Experience

Or equivalent technical training, education, and/or experience

Special Requirements

None

Physical Demands

Work requires occasional strenuous effort. For example, handling of heavy tools, equipment, or materials or 30 to 60 pounds or more. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting or training rooms, residences, or commercial vehicles e.g., use of safe work place practices with office equipment, and/or avoidance of trips and falls, and observance of fire regulations and traffic signals.

Nothing in this description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Job descriptions are written as a representative list of the ADA essential duties performed by the entire job classification. They are not intended to include every possible activity and task performed in every position.

The Metropolitan Commission is an Aff… All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and sexual orientation, national origin, disability status, protected veteran status, or any other characteristic covered by law.