Senior Administrative Coordinator - Land Use & Growth Management

St Mary's County Government; Leonardtown (MD); On-site; USD 53,000 - 58,000; Full time

Job summary

St Mary's County Government seeks an Office Specialist to provide direct support to the Administration Division, handling administrative, financial and clerical tasks to help meet department goals.

The role includes preparing agendas, coordinating meetings, drafting correspondence, maintaining records, and assisting with boards and commissions; evenings may be required for some events.

Qualifications

• Associates degree, or alternative technical training/education.
• Three or more years of related experience or equivalent.
• Equivalent technical training, education, and/or experience.

Responsibilities

• Provides support to staff of the Administration Division to meet goals and objectives.
• Assist with providing research materials needed by Director, Deputy Directors or Division Managers for special projects.
• Serves as support for a wide variety of boards and commissions.
• Types and drafts correspondence; maintains schedules; logs and scans submittals; maintains record files and databases; prepares mailouts and meeting packets as needed.
• Assists in coordinating public meetings, initiatives, and events; attends and provides staff support as needed, to include occasional evenings.
• Assists in preparing agendas and posting to BoardDocs as needed.
• Answers phones and directs calls to appropriate staff members and/or takes and delivers messages; assists visitors and staff with inquiries.
• Assist with scanning permits and inspections documents, maintaining departmental archives records.
• Maintain department county vehicles usage, repair and maintenance.
• Assist staff with the Senior Office Specialist coverage of the front desk receptionist duties; backup for inspection requests and certificate of use and occupancy documents.
• Update and complete annual boards and commissions summary reports.
• Perform other duties as assigned

Education

Associates degree

Three or more years of related experience

Job description

Provides direct support to the divisions, department, boards, and commissions including, but not limited to, administrative, financial and clerical services to meet departmental goals and objectives. Performs a wide variety of special projects; performs other duties as assigned.

The hiring salary for this position is $52,874 - $58,323 annually.

1. Provides support to staff of the Administration Division to meet goals and objectives;
2. Assist with providing research materials needed by Director, Deputy Directors or Division Managers for special projects;
3. Serves as support for a wide variety of boards and commissions;
4. Types and drafts correspondence; maintains schedules; logs and scans submittals, maintains record files and databases; prepares mailouts and meeting packets as needed;
5. Assists in coordinating public meetings, initiatives, and events; attends and provides staff support as needed, to include occasional evenings;
6. Assists in preparing agendas and posting to BoardDocs as needed;
7. Answers phones and directs calls to appropriate staff members and/or takes and delivers messages; assists visitors and staff with any inquiries;
8. Assist with scanning permits and inspections documents, maintaining departmental archives records;
9. Maintain department county vehicles usage, repair and maintenance;
10. Assist staff with the Senior Office Specialist coverage of the front desk receptionist duties; 1 1 Backup for inspection requests and certificate of use and occupancy documents,
11. Update and complete annual boards and commissions summary reports.
12. Perform other duties as assigned

1. Ability to gain thorough understanding of St. Mary's County Government policies and procedures;
2. Ability to act as a representative of St. Mary's County Government to the public,
3. Ability to effectively communicate with other Department staff members; ability to coordinate, advise, and work with other professionals, elected officials, and community members;
4. Ability to prioritize and multitask;
5. Ability to use available resources to research and provide information;
6. Ability to keep accurate records;
7. Ability to understand office procedures and ability to operate modern office equipment including computer hardware and software;
8. Ability to read, edit and write technical documents and correspondence; and
9. Basic math and language skills.

1. Associates degree, or;
2. Three or more years of related experience, or;
3. Equivalent technical training, education, and/or experience.

Physical and Environmental Conditions:

Work requires no unusual demand for physical effort.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meetings and training rooms.

Full salary range for this position is $52,874 - $91,042 annually. The full salary range does not reflect the anticipated hiring salary for this position. The anticipated hiring range is $52,874 - $58,323 annually, based on the selected candidate's qualifications and experience.