Permit Coordinator (Home Remodeling)

MTM LLC; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

MTM LLC in Miami, FL is seeking a highly motivated Permit Coordinator to join our operations team, guiding residential window and door projects through the permitting process. The role requires excellent communication, proactive mindset, and the ability to manage multiple projects and deadlines while coordinating with municipalities, building departments, inspectors, homeowners, and installation partners.

You will submit permit applications, track status, ensure documents meet local

Qualifications

• Exceptional organizational and time-management skills.
• High attention to detail and strong organizational habits.
• Ability to prioritize tasks and manage multiple projects under tight deadlines.
• Strong follow-up and problem-solving capabilities.
• Professional phone and email communication skills.
• Experience with municipal permitting systems is a plus.
• Construction, remodeling, permitting, or project coordination experience preferred.
• Experience working with municipal permitting systems is a plus.

Responsibilities

• Prepare and submit permit applications for residential window and door projects.
• Coordinate permitting requirements with municipalities, building departments, and local authorities.
• Track permit applications from submission through final approval.
• Monitor multiple permit applications and deadlines simultaneously.
• Follow up with municipalities regarding outstanding applications, corrections, approvals, and inspections.
• Review project documentation for accuracy and local compliance.
• Identify missing information that could delay permitting.
• Maintain organized permit records and communicate status to internal teams.

Skills

Organization

Attention to detail

Prioritization

Follow-up skills

Phone and email communication

Municipal communication

Ownership accountability

Issue prevention

Cross-department collaboration

Adaptability

Construction/remodeling experience

Municipal permitting systems

Microsoft Office

Permitting portals

Project management software

Tools

Microsoft Office

Permitting portals

Project management software

Job description

JOB SUMMARY

We are seeking a highly motivated and detail-oriented Permit Coordinator to join our award-winning team. Our client is a nationally recognized leader in the home remodeling industry. As a member of the Operations team, you will play a key role in ensuring residential window and door projects move efficiently through the permitting process.

This role requires excellent communication skills, a proactive mindset, strong attention to detail, and the ability to thrive in a fast-paced environment. The ideal candidate will be organized, service-focused, and capable of managing multiple projects, municipalities, and permitting requirements simultaneously.

The Permit Coordinator will be responsible for coordinating the permitting process from application through approval, working closely with internal teams, municipalities, building departments, inspectors, homeowners, and installation partners to ensure projects remain on schedule.

Key Responsibilities

• Prepare and submit permit applications for residential window and door projects
• Coordinate permitting requirements with municipalities, building departments, and local authorities
• Track permit applications from initial submission through final approval
• Monitor multiple permit applications and deadlines simultaneously
• Follow up with municipalities regarding outstanding applications, corrections, approvals, and inspections
• Review project documentation to ensure applications are accurate, complete, and meet local requirements
• Identify missing information or documentation that could delay the permitting process
• Coordinate with Sales, Project Management, Installation, and Operations teams to obtain required documentation
• Maintain accurate records of permit applications, approvals, corrections, inspections, and related documentation
• Communicate permit status and potential delays to internal teams
• Coordinate inspections when required and ensure inspection requirements are properly documented
• Maintain organized digital files and permitting records
• Ensure all required documentation is properly submitted and filed
• Assist with resolving permitting issues and discrepancies as they ariseStay organized while managing a high volume of projects and deadlines
• Support continuous improvement initiatives across the department
• Assist the Operations team with additional administrative and project coordination responsibilities as needed

Required Skills

• Exceptional organizational and time-management skills
• High attention to detail and strong organizational habits
• Ability to prioritize tasks and manage multiple projects under tight deadlines
• Strong follow-up and problem-solving capabilities
• Professional phone and email communication skills
• Ability to communicate effectively with municipalities, building departments, contractors, homeowners, and internal teams
• Proactive mindset with strong ownership and accountability
• Ability to identify potential issues before they impact project timelines
• Comfortable working collaboratively across multiple departments
• Adaptability to changing priorities and processes
• Construction, remodeling, permitting, or project coordination experience preferred
• Experience working with municipal permitting systems is a plus
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Willingness to learn internal systems, permitting portals, and project management software

Job Type

Full-time

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule

• Day shift

Work Location

In person