Permit Coordinator

All Year Cooling & Plumbing; Town of Florida (NY); On-site; USD 51,577,000 - 63,039,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement plan with company match

Disability and supplemental coverage

Paid time off

Professional development opportunities

Job summary

All Year Cooling and Plumbing is seeking a detail-oriented Permit Coordinator to join our Coral Springs team. This role handles permit processes for HVAC and plumbing projects, ensures documentation is complete and accurate, tracks permits and inspections, and maintains clear communication with municipal authorities, customers, and internal teams.

Qualified candidates will have experience coordinating permits, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Experience with permit coordination, construction administration, or a related function; HVAC and/or plumbing industry experience preferred.
• Proficiency with Microsoft Office, including Outlook and Excel, and the ability to learn and navigate web-based permitting systems.
• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple permits and deadlines simultaneously.
• Professional written and verbal communication skills.
• Strong customer service skills and ability to work effectively with customers, coworkers, contractors, and municipal personnel.
• Ability to work independently while contributing effectively as part of a team.
• Ability to reliably work the scheduled hours and maintain regular attendance.

Responsibilities

• Permit Management: Prepare, assemble, and submit permit applications and supporting documentation for HVAC and plumbing installations, modifications, and repairs.
• Process Monitoring: Track permit applications throughout the review and approval process and coordinate with applicable municipal authorities.
• Inspection Coordination: Schedule and monitor inspections, maintain accurate inspection records, and communicate status updates to customers and internal teams.
• Compliance Verification: Review permit requirements and documentation to help ensure applicable requirements are satisfied before submission and closeout.
• Regulatory Knowledge: Maintain working knowledge of applicable building codes, municipal permit procedures, and regulatory requirements related to HVAC and plumbing work.
• Customer Service: Provide professional and responsive communication regarding permit status, documentation requirements, inspections, and anticipated timelines.
• Documentation: Maintain accurate and organized permit, inspection, and project records in accordance with company procedures.
• Quality Assurance: Review applications and supporting documentation for completeness and accuracy before submission.
• Team Support: Assist with department objectives and perform other related duties as assigned.

Skills

Permit coordination experience

Strong organizational skills

Analytical problem-solving

Attention to detail

Professional communication skills

Customer service skills

Independence and teamwork

Reliability and attendance

Tools

Microsoft Office (Outlook, Excel)

Job description

Company: All Year Cooling and Plumbing
Location: Coral Springs, FL
Employment Type: Full-Time
Compensation: $18 - $22 per hour, based on experience and qualifications
Schedule: Monday - Friday, 8:30 AM - 5:00 PM, with occasional Saturday availability as needed

About All Year Cooling and Plumbing

For over 53 years, All Year Cooling and Plumbing has provided comprehensive air conditioning, heating, and plumbing services throughout South Florida and the Naples region. With more than 350,000 customers served, we have built our reputation on exceptional customer service and technical excellence.

Our success is driven by a dedicated team of honest, dependable, and skilled professionals. We are committed to fostering a supportive work environment where employees have opportunities to develop their skills and grow professionally.

Position Summary

All Year Cooling and Plumbing is seeking a detail-oriented Permit Coordinator to join our Coral Springs team. This role is responsible for coordinating the permit process for HVAC and plumbing projects, ensuring required documentation is complete and accurate, tracking permits and inspections, and maintaining effective communication with municipal authorities, customers, and internal teams.

Key Responsibilities

• Permit Management: Prepare, assemble, and submit permit applications and supporting documentation for HVAC and plumbing installations, modifications, and repairs.
• Process Monitoring: Track permit applications throughout the review and approval process and coordinate with applicable municipal authorities.
• Inspection Coordination: Schedule and monitor inspections, maintain accurate inspection records, and communicate status updates to customers and internal teams.
• Compliance Verification: Review permit requirements and documentation to help ensure applicable requirements are satisfied before submission and closeout.
• Regulatory Knowledge: Maintain working knowledge of applicable building codes, municipal permit procedures, and regulatory requirements related to HVAC and plumbing work.
• Customer Service: Provide professional and responsive communication regarding permit status, documentation requirements, inspections, and anticipated timelines.
• Documentation: Maintain accurate and organized permit, inspection, and project records in accordance with company procedures.
• Quality Assurance: Review applications and supporting documentation for completeness and accuracy before submission.
• Team Support: Assist with department objectives and perform other related duties as assigned.

Qualifications & Requirements

Required Qualifications

• Experience with permit coordination, construction administration, or a related function; HVAC and/or plumbing industry experience preferred.
• Proficiency with Microsoft Office, including Outlook and Excel, and the ability to learn and navigate web-based permitting systems.
• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple permits and deadlines simultaneously.
• Professional written and verbal communication skills.
• Strong customer service skills and ability to work effectively with customers, coworkers, contractors, and municipal personnel.
• Ability to work independently while contributing effectively as part of a team.
• Ability to reliably work the scheduled hours and maintain regular attendance.

Preferred Qualifications

• Knowledge of Florida building codes and municipal permitting processes.
• Experience with permit tracking software, databases, or electronic permitting systems.
• Familiarity with HVAC and plumbing systems, terminology, and project documentation.

Eligible employees may have access to a comprehensive benefits package, including:

• Health & Wellness: Medical, dental, and vision insurance.
• Retirement: Retirement savings plan with company matching contribution.
• Supplemental Coverage: Disability, accident, and critical illness coverage options.
• Paid Time Off: Paid time off in accordance with company policy.
• Professional Development: Opportunities for professional development and career advancement.

All Year Cooling and Plumbing is an equal opportunity employer. We consider qualified applicants for employment without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law. Employment decisions are based on qualifications, merit, business needs, and other lawful considerations.

Reasonable Accommodations

All Year Cooling and Plumbing is committed to providing reasonable accommodations to qualified individuals with disabilities during the application and employment process. Applicants who require a reasonable accommodation may contact Human Resources for assistance.

Employment with All Year Cooling and Plumbing is at will. This means that either the employee or the Company may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law.