PERMIT CLERK

Cameron County; San Benito (TX); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health and Life Insurance Protection

Sick and Annual Leave

Retirement System

Paid Holidays

Mandatory direct deposit payroll

Job summary

Cameron County is seeking a Permit Clerk to perform clerical support for the permit function. Responsibilities include document handling, data entry, and processing transactions, with a focus on accuracy and records maintenance.

The position involves customer and interdepartmental communication, with duties ranging from issuing permits to preparing reports and purchase orders. Six-month probation and Civil Service exam apply.

Qualifications

• High School Diploma or GED; supplemented by one (1) year of experience performing clerical and/or administrative support work.
• Must have a valid Texas Drivers' License.

Responsibilities

• Answers telephone and takes messages; drafts correspondence for supervisor's signature; transmits information to county departments as needed.
• Issues building permits; assists in preparation of applications; issues certificates of occupancies; schedules events and meetings; sends invites and follows up.
• Balances cash receipts/deposit slips; enters data into the financial management system; reviews reports; verifies data entry accuracy; initiates corrective actions; submits transactions for processing.
• Creates and implements forms as needed; answers calls, responds to emails, scans and sends documents, relays messages to peers and supervisor.
• Receives and processes documents, mail, and materials; reviews for completeness; matches permits to invoices/payments; maintains records and files.

Skills

Clerical tasks

Data entry

Education

High School Diploma or GED

Job description

PERMIT CLERK

PAY GRADE: 111- $ 37,678.00 minimum salary

Purpose of Classification

Performs clerical work in support of assigned permit function. Duties include receiving documents; entering data into automated systems, verifying data and processing transactions. Positions in this class perform routine clerical support and identify needed corrective actions to resolve discrepancies; answer questions; and maintain documents and records.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Answers telephone and takes messages; drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed.
• Issue building permits; assists in preparation of applications; issues certificate of occupancies Schedules and organizes events and/or meetings; sends out invites and makes follow up calls; performs special projects or conducts research and analysis as assigned.
• Balances cash receipts/deposit slips; calculates, posts, and/or enters data into the financial management system; reviews preliminary reports; verifies data entry's accuracy; identifies and initiates needed corrective actions; and submits transactions for system processing.
• Creates and implements the use of forms as needed to simplify administrative operations; answers phone calls, responds to e-mails, scans and sends documents, and relays messages to peers and supervisor.
• Receives and processes documents, mail and/or materials for assigned department. Reviews documents for completeness and accuracy; pair documents to related information such as matching permits to invoices and/or matching payments to account files/billings, etc.
• Runs reports; copies and/or distributes reports; establishes and maintains both automated and manual records and files; and performs record retention tasks as dictated by County policy; maintains assigned inventory; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming shipments; reviews and forwards for payment.
• Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned permit functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities. Explains policies and procedures.
• Prepares various department documents requiring knowledge of department policies, programs, and procedures and which may involve researching, compiling, analyzing, retrieving and/or summarizing data.

Additional Functions

• Performs other related duties as required.

Minimum Qualifications

• High School Diploma or GED; supplemented by one (1) year of experience performing clerical and/or administrative support work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Must have a valid Texas Drivers' License.

ADA Compliance

• Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
• Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

This position is subject to a six (6) month probationary period prior to Civil Service eligibility. Must submit to a Civil Service Clerical Exam.

BENEFITS

• Health and Life Insurance Protection
• Sick and Annual Leave
• Retirement System
• Paid Holidays
• Mandatory direct deposit payroll program

AA/EEO/MFD EMPLOYER