Perioperative Scheduler: OR & Procedure Day Planner

Stony Brook

Town of Islip (NY)

Hybrid

USD 47,000 - 58,000

Full time

14 days+

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Job summary

Stony Brook University’s Peri-operative Service Area seeks a Procedure Scheduler to coordinate daily operating room and procedure room schedules. The role uses our scheduling system to align cases with room availability and equipment, ensuring final anesthesia providers appear on the next day’s schedule.

Key duties include scheduling pre-operative tests, coordinating surgeon cases, and training new staff. Requires an Associate’s degree or 5+ years in hospital scheduling; Cerner/Power

Qualifications

Associates degree or 5+ years in a hospital/healthcare scheduling role with a computerized system.
Detail oriented and well organized with strong communication skills.

Responsibilities

Create a daily schedule from cases booked in the Surgical Queue, matching room availability and equipment.
Add final anesthesia providers to the schedule for the next day.
Monitor physician privileges and coordinate multiple surgeon cases and proctoring scheduling.
Use block booking to coordinate OR time.
Schedule pre-operative testing appointments and provide patient information.
Provide training to new staff.
Schedule both Main OR and Ambulatory Surgery Center.

Skills

Detail oriented

Well organized

Excellent verbal and written comms

Education

Associates degree

Experience alternative (5+ years with scheduling system)

Tools

Cerner scheduling (Surginet)

Power Chart

Microsoft Office

Job description

Position Summary

At Stony Brook Medicine the Procedure Scheduler in the Peri-operative Service Area is responsible for coordinating the daily scheduling of our operating room and procedure rooms with other staff utilizing the our scheduling system.

Duties of a Procedure Scheduler in the Peri-operative Service Area may include the following but are not limited to:

Create a daily schedule from cases booked in the Surgical Que based on room availability and ensuring the appropriate equipment is available.
Add the final Anesthesia providers in the system and ensure they appear on the final schedule for the following day.
Monitor physician privileges for community doctors and coordinate multiple surgeon cases and proctoring scheduling when applicable.
Utilize block booking schedules to coordinate operating room time.
Schedule pre-operative testing appointments directly with patients and any preoperative testing including but not limited to giving patients appointment information.
Provide training as necessary to new staff.
The scheduling tasks include both the Main Operating Room as well as the Ambulatory Surgery Center.

Qualifications

Required Qualifications: Associate’s degree and at least 2 years of experience in a hospital/healthcare setting working with a computerized patient/procedure scheduling system or, in lieu of a degree, at least 5 years of experience in a hospital/healthcare setting working with a computerized patient/procedure scheduling system. Detail orientated. Well organized. Works well within a group. Excellent verbal and written communication skills.

Preferred Qualifications: Admitting/registration experience. Surgery scheduling experience in Hospital, Physician Office or Outpatient Surgery Center. Familiarity using the following hospital programs: Cerner scheduling (Surginet) / Power Chart/ Microsoft Office.

Special Notes : Resume/CV should be included with the online application.

Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

All Hospital positions maybe subject to changes in pass days and shifts as necessary.

This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*

Complete electronic reference check with a minimum of three (3) professional references.

Successfully complete a 4 panel drug screen*

Meet Regulatory Requirements for pre employment screenings.

Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination .

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare — a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu . We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $47,453 - $58,213 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

Location pay for UUP, CSEA & PEF full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Job Number:

2602972

Official Job Title : TH Instructional Support Assistant

Job Field

: Administrative & Professional (non-Clinical)

Primary Location

: US-NY-Ronkonkoma

Department/Hiring Area : Perioperative Service Area

Schedule

: Full-time

Shift

: Day Shift Shift Hours : 8:00 AM - 4:30 PM Pass Days : Sat, Sun