Performing Arts Office Assistant

Virginia Commonwealth University; Richmond (VA); On-site; USD 28,000 - 32,000; Part time

Job summary

Virginia Commonwealth University is seeking an Office Assistant for VCUarts Music and Performing Arts. This role supports the Department of Music and the Department of Theatre and Dance, providing essential clerical tasks and front-office support in a fast-paced environment.

The position handles phones, visitors, scheduling, and document management, with an emphasis on accuracy, civility, and professional communication. This onsite role is 29 hours per week and pays between $20 and $23 per hour.

Qualifications

• Bachelor’s degree or equivalent combination of education, experience, and training.
• Experience in a fast-paced office environment.
• Proficiency in Microsoft Office Suite and Google Suite.
• Excellent time management and organizational skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• High level of attention to detail and accuracy.
• Positive attitude and professional demeanor.
• Demonstrated experience fostering respect and civility among diverse populations.

Responsibilities

• Represents the Department of Music and the Department of Theatre and Dance in a positive manner.
• Coordinates internal communications, greets visitors, answers inquiries, and routes calls.
• Opens and routes incoming mail and distributes correspondence.
• Maintains files and updates documents.
• Performs routine clerical/administrative duties per guidelines.
• Schedules appointments, meetings, and student events.
• Supports audition days and recruitment materials for prospective students.
• Provides administrative support to the Department Chair and Music program.
• Maintains office supplies and space and facilities.

Skills

Time management

Organizational skills

Written communication

Verbal communication

Multitasking

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Google Suite

Job description

VCUarts Music and Performing Arts - Office Assistant

The School of the Arts invites applications for the position of Office Assistant that supports the Department of Music and the Department of Theatre and Dance, in the Performing Arts Group.

The Office Assistant performs a range of basic office support activities for the Departments, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine administrative work as assigned.

Primary Duties and Responsibilities:

• Represents the Department of Music and the Department of Theatre and Dance in the most positive manner with prospective and current students, alumni, donors, faculty, staff, and all other members of the VCUarts community.


• Coordinates internal communications, answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.


• Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.


• Establishes, maintains, processes, and/or updates files, records, and/or other documents.


• Performs specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.


• Schedules or assists in scheduling appointments, meetings, and/or student-related events, as appropriate to the position.


• In concert with the Music Chair and the Admissions Coordinators, facilitates and attends Audition Days for the Department of Music and communicates with prospective students on audition-related questions as well as ensuring appropriate recruitment and admissions materials are available.


• Assists with event preparation for the Department of Music and provides general administrative support for the Chair of the Department of Music.


• Maintains and orders office supplies and monitors the overall appearance of the office space and facilities.

Required Qualifications:

• Bachelor’s degree or equivalent combination of education, experience, and training


• Experience in a fast-paced office environment


• Proficiency in Microsoft Office Suite and Google Suite


• Excellent time management and organizational skills


• Excellent written and verbal communication skills


• Ability to multitask and prioritize effectively


• High level of attention to detail and accuracy


• Positive attitude and professional demeanor


• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU


• Documented Musical experience or background

Preferred Qualifications:

• Two or more years of experience in a similar role

Salary Range: $20-$23 per hour

Benefits: All VCU employee types are eligible for a wide array of benefits to support you during your employment at VCU. Consult the benefitswebsite for information on benefits eligibility according to employee type.

FLSA Exemption Status: Non-Exempt

Hours per Week: 29 hours per week on average

Flexible Work Arrangement: Fully Onsite

Slotting: H - Sr Administrative Assistant GA 1

Application Deadline: Thursday, August 28, 2026