Per Diem Administrative Assistant

WorkCare, Inc; Boise (ID); On-site; USD 33,000 - 34,000; Part time

Benefits offered by this job

401K

Job summary

WorkCare, Inc. seeks an Administrative Assistant to provide administrative and onsite clinic support for a large construction project in Boise, ID. This per diem role offers variable hours with daytime, evening, and Saturday shifts.

You will organize files, manage meeting agendas, create forms, and assist with EMR documentation and drug testing workflows while supporting team operations on site.

Qualifications

• High school diploma required; associate degree preferred.
• Active Medical Assistant certification or CNA credential preferred.
• 3–5 years of administrative experience preferred.
• Ability to work independently and in a team in a fast-paced environment.
• Excellent communication and organizational skills.
• Proficient in MS Office; EMR and OSHA training within 30 days of site access.

Responsibilities

• Organize and maintain client implementation files.
• Organize and maintain account management meeting agendas and notes.
• Create forms as needed and coordinate with corporate communications staff.
• Maintain onsite staff files.
• Scan patient visit notes into the EMR.
• Schedule patients per clinic schedule.
• Perform drug and alcohol testing; track confirmations and notify DERs/MROs.
• Manage office supplies and travel arrangements as needed.
• Take on additional duties to support efficient operations.

Skills

Organizational skills

Time management

Planning skills

Education

High school diploma

Associate degree preferred

Medical Assistant Certification

Certified Nursing Assistant (CNA)

Tools

Microsoft Office

EMR software

OSHA training

Job description

Job SummaryWe are seeking an Administrative Assistant to provide administrative and onsite clinic support for a large-scale construction project in Boise, ID.This is a per diem position. Hours will be provided based on business demands and may vary from week to week with no guarantee of a minimum number of hours in any given week. Coverage will include daytime, evening, and Saturday hours.Essential Duties and ResponsibilitiesOrganize and maintain client implementation files.Organize and maintain account management meeting agenda and notes.Create forms as needed and/or coordinate with corporate communications staff on forms.Help maintain onsite staff files.Scan all patient visit notes into the EMR.Schedule patients in accordance with the clinic’s schedule.Perform drug and alcohol testing.Track all drug confirmation tests and notify the employee’s DER’s of work status, MRO reviews, etc.Keep an updated list of office supplies and facilitate the ordering of office supplies.Make travel arrangements as needed.Perform additional duties and assume additional responsibilities as identified by manager for the efficient operation of WorkCare.Education and ExperienceMust have a high school degree or equivalentAdditional college education to associate degree is preferredAn active Medical Assistant certification or Certified Nursing Assistant (CNA) credential is preferred3-5 years’ experience in performing administrative duties is preferredSkills and CompetenciesStrong organizational, time management, and planning skillsAbility to work independently and as part of a teamAbility to work in a fast-paced environmentDemonstrated customer service skillsStrong analytical and project management skills requiredHighly detail-orientedThe ability to create and edit written materialAbility to communicate effectively to a variety of audiencesThe skills in organizing resources and establishing prioritiesThe ability to gather data and compile information and prepare reportsWork EnvironmentMainly indoor, office environment conditionsThe noise level is usually moderateAir quality is good, and temperature is controlledPhysical DemandsRequires sitting for long periods of time, working at a deskSome bending and stretching could be requiredWorking under stress and use of computer/phone requiredManual dexterity required for use of computer keyboardOccasionally may be required to stand, walk, stoop, kneel and/or crouchMay occasionally lift and/or move up to 15 poundsComputer SkillsBasic knowledge of Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel and Word)Complete training in EMR, TPA reporting, and OSHA within 30 days of site accessThis position has an hourly pay range of $24 - $25 per hour. Final compensation offered will be determined by factors such as job-related knowledge, skills, experience, and qualifications.Benefits for this position include 401K.The preceding statements describe the general job responsibilities and individual’s qualifications inherent to this position. These are not intended to be construed as exhaustive lists. To perform this job successfully, the individual must be able to perform each essential function satisfactorily, accurately, and safely. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of their jobs. This job description may be reevaluated and/or modified at any time without notice.Every qualified individual has the same opportunity for recruitment, hire, training, transfer, promotion, compensation, benefits, employee activities, and general treatment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other classification protected by applicable local, state, or federal law.