People & Talent Operations Coordinator

Premier Staffing Solution; Palo Alto (CA); Presencial; USD 60.000 - 80.000; Tempo integral

Resumo da vaga

Premier Staffing Solution is seeking a People & Talent Operations Coordinator to drive operational excellence across contingent workforce and onboarding compliance workflows, including background checks and I-9 verification. You will serve as the subject matter expert and main point of contact for vendors, stakeholders, and hiring managers.

You will manage end-to-end contingent workforce lifecycle, maintain HRIS/VMS records, collaborate with staffing agencies, enable stakeholders, and produce

Qualificações

• 2–5 years of progressive administrative or operational experience within an HR/Talent Function.
• Hands-on experience with HRIS and VMS platforms; familiarity with Workday, ServiceNow, Jira, Smartsheet.
• Proven experience managing background check platforms, Form I-9 verification, and handling sensitive employee data.
• Excellent verbal and written communication; ability to partner with external vendors and internal leadership.
• Proficiency in Google Workspace.

Responsabilidades

• Oversee end-to-end contingent workforce lifecycle including onboarding, tracking, and offboarding.
• Maintain HRIS/VMS records with high data integrity and policy compliance.
• Collaborate with staffing agencies and vendors to enable timely placements and audit documentation.
• Serve as main contact for business managers regarding contingent talent; handle inquiries and IT ticket coordination.
• Generate monthly/quarterly metrics on workforce utilization and costs.
• Support compliance and onboarding workflows (background checks, I-9/E-Verify).
• Coordinate cross-functional support within the Talent pod to cover peak hiring seasons.

Conhecimentos

Communication skills

Organizational skills

Proactive attitude

Formação

Bachelor's degree or equivalent practical experience

Ferramentas

Workday

ServiceNow

Jira

Smartsheet

Google Workspace

Descrição da vaga

Job Title : People & Talent Operations Coordinator

Duration : 1 Year+

Job Summary

The People & Talent Operations Coordinator is a crucial role within our Talent pod, responsible for driving operational excellence across two core pillars: our Contingent Workforce Program and our onboarding compliance workflows (including Background Checks and I-9 verification). This individual will serve as a subject matter expert and the primary point of contact for stakeholders, vendors, and hiring managers, ensuring a seamless, compliant, and highly efficient onboarding experience for all workers.

Key Responsibilities

• Program Oversight: Manage the end-to-end contingent workforce lifecycle, including the onboarding, tracking, and offboarding of temporary, contract, and freelance workers.
• System Governance: Maintain precise, up-to-date contract worker records within the HRIS/VMS, ensuring 100% data integrity and compliance with internal policies.
• Vendor & Partner Collaboration: Partner closely with third-party staffing agencies and vendors to facilitate timely placements, monitor contract compliance, and audit tax/legal documentation.
• Stakeholder Enablement: Serve as the main point of contact for business managers regarding contingent talent, addressing inquiries, troubleshooting access (including IT ticket management), and providing operational updates.
• Reporting & Analytics: Generate monthly/quarterly metrics on contingent workforce utilization, cost analysis, and contract tenure to inform business decisions.
• Compliance & Talent Onboarding Support
• Background Checks & Screening: Initiate, track, and review comprehensive background screening workflows for new hires, flagging and escalating discrepancies as needed.
• Employment Eligibility (I-9 / E-Verify): Oversee the Form I-9 verification process and employment eligibility workflows, ensuring strict adherence to federal regulations and timeline compliance.
• Cross-Functional Support: Partner with the broader Talent pod (Candidate Support and Employee Onboarding) to provide operational redundancy and coverage during peak hiring seasons.

Qualifications & Skills

• Experience: 2-5 years of progressive administrative or operational experience within an HR/Talent Function (RIV 4 level autonomy expected).
• Technical Savvy: Hands-on experience with HRIS and VMS platforms; direct familiarity with Workday, ServiceNow, Jira, or Smartsheet is highly preferred.
• Compliance Acumen: Proven experience managing background check platforms, Form I-9 verification, and handling highly sensitive employee data with strict confidentiality.
• Communication & Presence: Exceptional verbal and written communication skills; ability to partner professionally with external vendors and internal leadership.
• Execution & Agility: A proactive, motivated self-starter who thrives with minimal guidance, effectively prioritizes a high volume of requests, and navigates fast-paced organizational changes with ease.
• Tools: Intermediate to advanced proficiency in Google Workspace.
• Education: Bachelor's degree preferred, or equivalent practical experience.