Onboarding & HR Operations Coordinator

Jobtailor; Louisville (CO); On-site; USD 55,000 - 73,000; Full time

Job summary

Jobtailor in Louisville, CO is seeking an HR Onboarding Coordinator to manage pre-boarding, new hire paperwork, I-9, background checks, and orientations. You will maintain records and liaise with managers to ensure accuracy and compliance.

The role requires a Bachelor’s in HR (or related field) and 1–3 years of HR experience, with strong communication, organizational skills, and proficiency in HRIS and Microsoft 365. Office-based, collaborative environment.

Qualifications

• Bachelor's degree in Human Resources or a related field, or equivalent combination of education and experience
• 1–3 years of experience in Human Resources, recruiting, administration, or a related field
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Exceptional attention to detail and commitment to accuracy
• Strong customer service mindset and interpersonal skills
• Ability to exercise sound judgment and maintain strict confidentiality
• Proficiency with Microsoft Office 365, particularly Excel, Outlook, Word, and Teams
• Ability to quickly learn new software systems and technology
• Experience using an HRIS (e.g., BambooHR, UKG, Workday, ADP, etc.)
• Experience supporting onboarding or recruiting processes
• Familiarity with I-9 compliance and employment eligibility verification
• Experience with SharePoint or other intranet/content management systems
• Ability to efficiently use automated office equipment such as laptops, copiers, and printers
• Ability to effectively engage in communications via phone, computer, or in-person
• Authorization to receive software or technology controlled under U.S. export control laws and regulations without sponsorship for an export license may be required

Responsibilities

• Coordinate all pre-boarding and onboarding activities for new hires
• Prepare and distribute new hire paperwork, onboarding materials, and welcome communications
• Facilitate I-9 completion, employment eligibility verification, E-Verify if applicable, and background check administration
• Coordinate new hire orientations and ensure onboarding documentation is completed accurately and on time
• Maintain employee records and HR documentation while ensuring data accuracy and confidentiality
• Administer and maintain contractor records, including onboarding, tracking, and lifecycle management
• Manage labor codes and organizational job classifications to support accurate workforce reporting, payroll, and HR processes
• Partner with managers and employees to answer routine questions regarding HR policies, procedures, benefits, and People programs
• Reconcile HR-related invoices and assist with vendor administration
• Administer the employee referral bonus program, including tracking eligibility and coordinating payouts
• Assist with special HR projects and continuous process improvement initiatives
• Work normally performed in an office

Skills

Communication

Organizational skills

Attention to detail

Customer service

Confidentiality

Time management

Education

Bachelor's degree in Human Resources or related field

Tools

HRIS (BambooHR, UKG, Workday, ADP)

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft Teams

SharePoint

Job description

Jobtailor in Louisville, CO is seeking an HR Onboarding Coordinator to manage pre-boarding, new hire paperwork, I-9, background checks, and orientations. You will maintain records and liaise with managers to ensure accuracy and compliance.

The role requires a Bachelor’s in HR (or related field) and 1–3 years of HR experience, with strong communication, organizational skills, and proficiency in HRIS and Microsoft 365. Office-based, collaborative environment.