People Operations & Office Coordinator

LINQ Services; Pittsburgh (Allegheny County); On-site; USD 60,000 - 65,000; Full time

Job summary

LINQ Services in Pittsburgh is seeking a Human Resources & Executive Assistant to support people operations and the day-to-day management of our Greentree office. The role acts as the first contact for employees and visitors while handling recruitment, onboarding, and HR administration in Paylocity.

The ideal candidate is highly organized, professional, with strong communication and confidentiality. This is a full-time salaried role based in our Pittsburgh office with standard hours and

Qualifications

• High school diploma or equivalent.
• 2–4 years of HR, office administration, or administrative support experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.
• Ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Office Administrative Support: manage daily office operations to ensure a safe, organized, and efficient workplace.
• Serve as the primary receptionist by greeting visitors.
• Coordinate office supplies, equipment, and vendor relationships as detailed by the CCO.
• Schedule meetings for C-Level or Directors and maintain conference room calendars.
• Support weekly and other office catering requests.
• Assist with travel arrangements, expense reports, and meeting preparation.
• Manage incoming and outgoing mail and deliveries.
• Coordinate office maintenance and communicate with building management and service providers.
• Maintain office policies, procedures, and administrative records.
• Support leadership with administrative projects and reporting.
• Assist with data entry and document management.
• Support cross-functional teams with special projects.

Skills

Organization

Communication

Confidentiality

Customer service

Time management

Multitasking

Education

Associate's degree in HR or related

Bachelor's degree in HR or related

Tools

Microsoft Office Suite

Paylocity HRIS

HRIS/Payroll systems

Salesforce

Job description

LINQ Services in Pittsburgh is seeking a Human Resources & Executive Assistant to support people operations and the day-to-day management of our Greentree office. The role acts as the first contact for employees and visitors while handling recruitment, onboarding, and HR administration in Paylocity.

The ideal candidate is highly organized, professional, with strong communication and confidentiality. This is a full-time salaried role based in our Pittsburgh office with standard hours and