Executive and HR Assistant

LINQ; Pittsburgh (Allegheny County); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Free parking

Job summary

LINQ in Pittsburgh is seeking a Human Resources & Executive Assistant to support people operations and oversee day-to-day office management at our Greentree office.

You will be the first point of contact for employees, visitors, and vendors, manage supplies, meetings, and office operations, and provide recruitment support.

Qualifications

• 2–4 years of experience in human resources, office administration, or administrative support.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High school diploma or equivalent.
• Associate's or Bachelor's degree in HR, Business Administration, or related field.
• Experience with HRIS and/or payroll systems.
• Knowledge of employment laws and HR best practices.
• Salesforce experience.

Responsibilities

• Manage daily office operations to ensure a safe, organized, and efficient workplace.
• Serve as the primary receptionist by greeting visitors.
• Coordinate office supplies, equipment, and vendor relationships as detailed by the CCO.
• Schedule meetings for C-Level or Directors and maintain conference room calendars.
• Support weekly and other office catering requests.
• Assist with travel arrangements, expense reports, and meeting preparation.
• Manage incoming and outgoing mail and deliveries.
• Coordinate office maintenance and communicate with building management and service providers.
• Maintain office policies, procedures, and administrative records.
• Support leadership with administrative projects and reporting.
• Assist with data entry and document management.
• Support cross-functional teams with special projects assigned.
• Assist with LINQ culture events such as annual trip and employee Golden Tickets.
• Work alongside marketing when needed to order supplies and replenish stock for LINQ swag.
• Assist with recruitment activities, including posting job openings, conducting initial phone screening conversations, scheduling interviews, and coordinating candidate communications.
• Support new hire onboarding including background checks, new hire paperwork and offer letters.
• Maintain employee personnel files and HR records in Paylocity HRIS system, ensuring compliance with company
• Support employee benefit enrollments.
• Support internal reporting requests for HR related information.
• Maintain new employee gift program and ensure delivery to all new hires.
• Maintain confidentiality of employee information and HR documentation.
• Other HR related tasks as assigned.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Education

High school diploma

Associate's or Bachelor's degree

Tools

Word

Excel

Outlook

PowerPoint

Paylocity

HRIS

Salesforce

Job description

Position Summary:
The Human Resources & Executive Assistant is responsible for supporting the organization's people operations while ensuring the efficient day-to-day management of our Pittsburgh office functions. On the office management side, this role serves as the first point of contact for employees, visitors, and vendors visiting our office and will manage supplies, internal meeting support, and office operations. On the HR, this position will provide recruitment and administrative support.

Description
Position Summary:
The Human Resources & Executive Assistant is responsible for supporting the organization's people operations while ensuring the efficient day-to-day management of our Pittsburgh office functions. On the office management side, this role serves as the first point of contact for employees, visitors, and vendors visiting our office and will manage supplies, internal meeting support, and office operations. On the HR, this position will provide recruitment and administrative support.
The ideal candidate is highly organized, detail-oriented, professional, and able to manage multiple priorities while maintaining confidentiality and providing exceptional customer service. If you’re looking for a position to help you enter the Human Resources field while using your strong organizational skills, this is for you!
This is a full-time, salaried position based out of our Greentree (Pittsburgh) office. Free parking available on site and office is accessible via public transit. Working schedule is anticipated to be primarily normal business hours, Monday-Friday with occasional evening and weekend responsibilities.
Key Responsibilities

• Manage daily office operations to ensure a safe, organized, and efficient workplace.
• Serve as the primary receptionist by greeting visitors
• Coordinate office supplies, equipment, and vendor relationships as detailed by the CCO
• Schedule meetings specifically for C-Level or Directors and maintain conference room calendars
• Support weekly and other office catering requests
• Assist with travel arrangements, expense reports, and meeting preparation.
• Manage incoming and outgoing mail and deliveries.
• Coordinate office maintenance and communicate with building management and service providers.
• Maintain office policies, procedures, and administrative records.
• Support leadership with administrative projects and reporting.
• Assist with data entry and document management.
• Support cross-functional teams with special projects assigned.
• Assist with LINQ culture events such as annual trip and employee Golden Tickets
• Work alongside marketing when needed to order supplies and replenish stock for LINQ swag

Human Resources

• Assist with recruitment activities, including posting job openings, conducting initial phone screening conversations, scheduling interviews, and coordinating candidate communications.
• Support new hire onboarding including background checks, new hire paperwork and offer letters.
• Maintain employee personnel files and HR records in Paylocity HRIS system, ensuring compliance with company
• Support employee benefit enrollments.
• Support internal reporting requests for HR related information.
• Maintain new employee gift program and ensure delivery to all new hires.
• Maintain confidentiality of employee information and HR documentation.
• Other HR related tasks as assigned.

Compensation
Anticipated hiring salary for this position is $60,000-$65,000. Applicants with related experience may be considered for higher salary range.
Requirements
Required

• High school diploma or equivalent.
• 2–4 years of experience in human resources, office administration, or administrative support.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.
• Ability to prioritize multiple tasks and meet deadlines.

Preferred

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience with HRIS and/or payroll systems.
• Knowledge of employment laws and HR best practices.
• Salesforce experience