People Operations (HR) Coordinator

Big Happy; Chicago (IL); Hybrid; USD 55,000 - 72,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Unlimited PTO

Stock program

Paid Parental Leave

Team culture & events

Be yourself and valued

Job summary

Big Happy in Chicago is seeking a People Operations Coordinator to support recruitment and HR programs. This hands-on role collaborates with the People team to ensure a smooth candidate experience, accurate onboarding, and compliant personnel records.

You’ll manage day-to-day tasks, coordinate interviews, prepare welcome kits, and help maintain our ATS and onboarding checklists. A detail‑oriented, organized candidate will thrive.

Qualifications

• Bachelor's degree or higher, or equivalent mix of education and experience.
• 1–2 years of HR, recruiting, or People Operations experience.
• Strong written communication and attention to detail.

Responsibilities

• Support recruiting and HR tasks, keeping processes on track.
• Coordinate interviews, onboarding, and offboarding logistics.
• Maintaining ATS hygiene, updating records and scorecards.
• Assist with onboarding kits and first-week logistics.

Skills

Written communication

Organizational skills

Detail‑oriented

Meeting deadlines

Team collaboration

Adaptability

Discretion

Education

Bachelor's degree or higher

1–2 years HR/People Ops experience

Tools

MS Office / Google Docs

ATS/HRIS

Monday.com

Job description

People Operations (HR) Coordinator

Application Deadline: 30 October 2026

Department: People

Employment Type: Full Time

Location: Chicago

Description

Reporting directly to the Sr. Manager, People Operations, the People Operations Coordinator will provide hands‑on support to our Recruitment and People/HR functions as the team continues to grow. This is a hands‑on role at the heart of the People team: you'll help keep hiring and the employee experience running smoothly, and gain a front‑row view of how a growing company brings people in and supports them.

You'll contribute to the success of recruiting and employee programs by executing the day‑to‑day tasks with accuracy and consistency. This is a great fit for someone who is highly organized, reliable, and detail‑focused, takes direction well, and wants to build a foundation across both the recruiting and HR sides of a People function.

Key Responsibilities

Recruitment Support

• Review incoming applications against defined criteria and complete entry‑level candidate screenings as directed
• Schedule interviews across candidates, hiring managers, and panels
• Draft and post recruitment content, including LinkedIn posts, using guidance from the team
• Assist with the university recruitment schedule, including logistics and follow‑ups
• Keep our Applicant Tracking System clean and current: update candidate statuses, scorecards, and records as needed

Onboarding & Offboarding

• Coordinate new hire welcome kits
• Handle first‑day and first‑week logistics, including equipment requests and account setup tickets
• Track and update onboarding and offboarding checklists in Monday.com
• Keep the company org chart current

Compliance & Documentation

• Track completion of required compliance trainings and follow up with employees
• Maintain filing hygiene for HR and employee documentation

Engagement & Culture

• Coordinate birthday and work anniversary recognition
• Support logistics for company events, all‑hands, and culture committee initiatives

Benefits & General People Ops Support

• Send reminders and track outstanding people tasks (performance reviews, employee surveys, and similar recurring items)
• Take on additional People Operations tasks as assigned, and flag process gaps or ideas to the team

Skills, Knowledge and Expertise

• A bachelor's degree or higher, or a comparable mix of education, experience, and skills
• 1-2 years of relevant experience in HR, recruiting, or People Operations
• Proficient with Microsoft Office or Google Docs; familiarity with an ATS or HRIS (Pinpoint a plus) and project management tools (Monday.com a plus)
• Strong written communication skills, including comfort creating recruiting content for platforms like LinkedIn
• Excellent organizational skills and a great attention to detail
• Comfortable with repetitive, detail‑heavy work and following established processes consistently
• Discretion and good judgment when handling confidential employee information

Candidates should possess the following attributes

• Highly organized, process‑minded, and dependable with follow‑through on recurring tasks
• Genuine interest in supporting people, whether candidates or current employees
• Receptive to direction and feedback, with good judgment on when to ask questions or escalation
• Strong communicator, able to collaborate across the People team and the broader organization
• Ability to meet deadlines, prioritize, and multi‑task in a fast‑moving environment

Benefits

• Full‑time position with a strong competitive base salary
• Access to benefits, including Healthcare, Dental and Vision
• Unlimited PTO
• Participation in Big Happy stock program
• Paid Parental Leave
• Team Happy camaraderie and encouragement every step of the way as we celebrate the wins and opportunities to fail fast and learn and continue on your upward trajectory in your career
• Ability to be yourself and be successful and valued for your contributions

Location

Chicago, IL | Hybrid, 3 days in-office

Compensation

The total compensation range for this role in the US is $55,000-71,500 base salary + bonus. Actual base pay is between $55,000-$65,000 and will depend on factors such as experience, skills, and location. The total compensation package may include bonuses, equity, and comprehensive benefits.