People Operations Generalist - Brooklyn

PEOPLE CARE; New York (NY); On-site; USD 37,000 - 43,000; Full time

Job summary

People Care Inc is a fifty-year-old licensed home care agency serving patients across the five boroughs, Nassau and Suffolk. The People Operations Generalist is the administrative engine of the People Department: the everyday paperwork, trackers, shared mailboxes, directory, the orientation room and every new hire’s first week run through this seat.

The department’s day-to-day administrative work has no single owner; this seat is that owner. This is an execution seat.

Qualifications

• 3+ years in an administrative, HR or coordination role in a busy office.
• Strong organization and ability to manage trackers, deadlines and multiple priorities.
• High level of discretion with confidential information.
• Accuracy under volume and attention to detail.
• Proficiency with Microsoft 365, including Outlook, Teams, SharePoint and Excel.
• Ability to learn PayPro, applicant tracking systems and other HR technology quickly.
• Strong follow-through and ability to bring projects and tasks to completion.

Responsibilities

• Prepare agendas and numbers for the department’s standing meetings and maintain department action logs.
• Track department paperwork awaiting sign-off, including requisitions, offers, approvals and notices.
• Handle shared office tasks, including room bookings, meeting links, filing and scanning.
• Prepare weekly payroll-change verification and department reports.
• Run new-hire paperwork end to end and manage PayPro onboarding checklists to completion.
• Ensure administrative new hires are ready on day one, including credentials, computer access, acknowledgements and scheduled check-ins.
• Manage offboarding checklists and track access removal.
• Maintain the employee directory, extension list, org chart, policy library and new-hire contact sheet.

Skills

Administrative experience

HR coordination

Microsoft 365

PayPro onboarding

Attention to detail

Tools

PayPro

Microsoft 365

SharePoint

Excel

Job description

• Location 1649 61st Street,Brooklyn, NY, 11204,United States
• Base Pay $27.00 - $31.00 / Hour
• Employee Type Non-Exempt FT
• Manage Others No

People Operations Generalist

Location: Brooklyn office, 1649 61st Street, Brooklyn, NY 11204 (on-site)
Employment Type: Full-Time, Non-Exempt (Hourly)
Pay Range: $27.00 - $31.00 per hour
Reports To: VP of People

Position Summary

People Care Inc is a fifty-year-old licensed home care agency serving patients across the five boroughs, Nassau and Suffolk. The People Operations Generalist is the administrative engine of the People Department: the everyday paperwork, trackers, shared mailboxes, directory, the orientation room and every new hire’s first week run through this seat. The department’s day-to-day administrative work has no single owner; this seat is that owner.

This is an execution seat. This role prepares, tracks, drafts and follows up on department processes while maintaining confidentiality and accuracy across employee records and HR administration.

Required Qualifications

• 3+ years in an administrative, HR or coordination role in a busy office.
• Strong organization and ability to manage trackers, deadlines and multiple priorities.
• High level of discretion with confidential information.
• Accuracy under volume and attention to detail.
• Proficiency with Microsoft 365, including Outlook, Teams, SharePoint and Excel.
• Ability to learn PayPro, applicant tracking systems and other HR technology quickly.
• Strong follow-through and ability to bring projects and tasks to completion.

Preferred Qualifications

• HR generalist experience, including I-9 administration, onboarding, offboarding, NY pay-rate notices and background-check workflows.
• Experience in home care or another regulated environment.
• Bilingual in Spanish, Russian, Haitian Creole or Cantonese.
• EOS, Active Directory or HHAeXchange experience.

Key Responsibilities

Department Administration

• Prepare agendas and numbers for the department’s standing meetings and maintain department action logs.
• Track department paperwork awaiting sign-off, including requisitions, offers, approvals and notices.
• Handle shared office tasks, including room bookings, meeting links, filing and scanning.
• Prepare weekly payroll-change verification and department reports.

Onboarding, Offboarding & Employee Records

• Run new-hire paperwork end to end and manage PayPro onboarding checklists to completion.
• Ensure administrative new hires are ready on day one, including credentials, computer access, acknowledgements and scheduled check-ins.
• Manage offboarding checklists and track access removal.
• Maintain the employee directory, extension list, org chart, policy library and new-hire contact sheet.
• Prepare employment verifications for authorized signature.
• Maintain employee records and conduct new-hire file audits.
• Ensure required employment documents are completed and filed accurately.
• Coordinate orientation logistics, including room setup, materials, attendance tracking and reporting.
• Schedule in-person interviews and support hiring workflow administration.
• Track requisitions and job posting administration.
• Support offshore and vendor team administrative processes.
• Monitor shared mailboxes and route requests appropriately.
• Maintain records of contracts, software subscriptions and vendor renewals.
• Produce weekly open-position reports.
• 100% on-site in Brooklyn.
• Occasional lifting of orientation materials, files and event supplies.
• Occasional extended hours around orientations, job fairs and high-volume hiring.
• Overtime is paid and approved in advance.

People Care Inc is an equal opportunity employer committed to diversity, equity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other characteristic protected by applicable law.