People Operations Coordinator: Onboarding & Exec Support

Quartile LLC; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

401K Plan with Employer Match

Generous Paid Time Off (24 Vacation, 7

7 Sick days

12 Company Holidays

Short Summer Fridays

Job summary

Quartile LLC is seeking a People Operations Coordinator to support onboarding, culture, communications, and employee experience, with executive calendar duties and NY office support. The role blends HR operations with executive support and office management, ideal for someone early in their People Operations career.

You’ll engage in events, onboarding, recognition programs, and cross-functional collaboration while partnering with leadership to streamline processes and improve the employee

Qualifications

• 1–3 years of experience in Human Resources or related fields.
• Genuine interest in building a career in Human Resources or People Operations.
• Strong interpersonal skills and an outgoing, approachable style; you enjoy meeting new people.
• Excellent organizational skills with the ability to manage multiple workstreams and deadlines.
• Strong written and verbal communication skills and the ability to create clear, engaging employee communications.
• High degree of discretion and sound judgment when handling confidential information.
• Proactive, service-oriented mindset and problem-solving ability.
• Comfort working cross-functionally with employees at all levels, including senior executives.
• Proficiency with Microsoft 365; Canva and HRIS familiarity a plus.
• Ability to work from Quartile’s New York office five days per week and travel periodically to Philadelphia for events.

Responsibilities

• Support the new-hire experience from preboarding through early tenure, coordinating onboarding schedules and equipment.
• Plan and execute companywide events and employee gatherings, including venues, catering, vendors, and logistics.
• Coordinate onboarding, engagement initiatives, wellness programs, and internal communications.
• Support recruiting activities for designated roles, including screening and interview coordination.
• Assist with People Operations projects, process improvements, and program administration.
• Own calendar management and scheduling for the CEO and executive team.
• Coordinate leadership meetings and travel logistics as needed.
• Maintain a welcoming New York office environment and manage office operations.

Skills

Interpersonal skills

Organizational skills

Written & verbal communication

Discretion

Proactive problem solving

Cross-functional collaboration

Microsoft 365

Canva

HRIS familiarity

Travel readiness

Tools

Microsoft 365

Canva

HRIS systems

Job description

Quartile LLC is seeking a People Operations Coordinator to support onboarding, culture, communications, and employee experience, with executive calendar duties and NY office support. The role blends HR operations with executive support and office management, ideal for someone early in their People Operations career.

You’ll engage in events, onboarding, recognition programs, and cross-functional collaboration while partnering with leadership to streamline processes and improve the employee