People Operations Coordinator

Quartile; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

401K Plan with Employer Match

Paid Time Off

Laptop + accessories

Job summary

Quartile, the world’s largest retail media optimization platform, seeks a People Operations Coordinator in New York to support onboarding, culture, internal communications, and executive calendar management. You will help keep the New York office running smoothly while partnering with leaders on People Ops programs.

You’ll also provide executive support to the CEO, coordinate events, manage office operations, and help build an engaging employee experience for a diverse, fast-growing organization.

Qualifications

• 1–3 years of experience in Human Resources, People Operations, or related field.
• Interest in building a career in HR/People Operations.
• Excellent written and verbal communication; ability to craft employee-facing communications.
• Strong organizational skills with multiple workstreams and deadlines.
• High discretion handling confidential information; proactive problem solving.
• Comfort working cross-functionally with senior leaders and employees at all levels.
• Proficiency with Microsoft 365; familiarity with Canva, AI tools, and HRIS is a plus.

Responsibilities

• Support onboarding, culture, employee engagement, internal communications, and People Operations programs.
• Provide executive support and calendar management for senior leadership, including CEO.
• Help manage the New York office environment, events, and office operations.
• Coordinate recruiting activities for designated roles and assist with candidate screening.
• Serve as a point of contact for employees and connect them with People Operations resources.

Skills

Interpersonal skills

Organizational skills

Communication

Discretion

Project management

Executive support

Event planning

Cross-functional collaboration

Tools

Microsoft 365

Canva

AI productivity tools

HRIS

Job description

People Operations Coordinator

Quartile New York, New York, United States

About this position

WHO WE ARE:

Quartile, the world's largest retail media optimization platform, is a trusted partner for multichannel e-commerce success. Through unmatched expertise and patented AI technology, we fuel growth for 5,300+ brands and sellers worldwide and manage an annual ad spend exceeding $2 billion. The award-winning platform covers major marketplaces and ad channels for optimal reach. The result is unprecedented granularity, smarter budgeting, and bespoke solutions for retailers.

Quartile is proud to be an equal opportunity employer with employees stemming from a wide range of backgrounds and experiences. As a business, we value the enrichment that diversity brings to our organization and are committed to a culture that creates a sense of inclusion and belonging. We welcome new perspectives and affirm that all employment decisions are made without regard to race, color, ancestry, religion, national origin, age, familial or marital status, sex, sexual orientation, pregnancy, gender identity or expression, disability, genetic information, veteran status, or any other classification protected by federal, state, or local law.

OVERVIEW:

We’re looking for a People Operations Coordinator to join our People Operations team in a blended role that is primarily focused on HR and employee experience, while also providing executive support and helping manage our New York office. This position is ideal for someone who is excited to build a career in People Operations while gaining broad exposure to the day-to-day operations of a growing organization.

As a member of the People Operations team, you’ll support employees across key moments in the employee lifecycle, with a particular focus on onboarding, culture, employee engagement, internal communications, and People Operations programs. You’ll help create experiences that make employees feel welcomed, connected, informed, and supported throughout their time at Quartile.

Alongside your People Operations responsibilities, you’ll provide calendar and administrative support to senior leadership and help keep our New York office organized, welcoming, and running smoothly. The variety is an important part of this role: on any given day, you might host a new-hire welcome session, coordinate an employee event, support a People Operations project, manage an executive calendar, or solve an unexpected office need.

The ideal candidate is outgoing, organized, resourceful, and service-oriented. You enjoy bringing people together, are comfortable managing multiple priorities, and bring strong attention to detail and follow-through.

This is a great opportunity for someone early in their Human Resources or People Operations career who wants broad exposure to employee experience, HR programs, company leadership, and the operations behind a growing organization.

REQUIREMENTS:

• 1–3 years of experience in Human Resources, People Operations, People & Culture, employee experience, administrative support, office management, executive support, or a related field.
• A genuine interest in building a career in Human Resources or People Operations.
• Strong interpersonal skills and an outgoing, approachable style; you enjoy meeting new people and helping create an inclusive and engaging employee experience.
• Excellent organizational skills with the ability to manage multiple workstreams, deadlines, and shifting priorities.
• Strong written and verbal communication skills and the ability to create clear, engaging employee-facing communications.
• Strong attention to detail and follow-through.
• High degree of discretion and sound judgment when working with confidential or sensitive information.
• A proactive, service-oriented mindset with the ability to anticipate needs and solve problems independently.
• Comfort working cross-functionally and interacting with employees at all levels of the organization, including senior executives.
• Proficiency with Microsoft 365 and common workplace collaboration tools; familiarity with Canva, AI productivity tools, and HRIS platforms is a plus.
• Ability to work from Quartile’s New York office five days per week and travel periodically to Philadelphia for company events.

WHAT YOU’LL DO:

People Operations & Employee Experience

• Support the new-hire experience from preboarding through early tenure, including coordinating onboarding schedules and equipment, hosting welcome sessions, and facilitating new-hire and manager check-ins.
• Partner with People Operations leadership and the Culture & Wellness Committee to plan and execute employee engagement initiatives, wellness programs, recognition moments, the internal company newsletter, and activities that build connection across the organization.
• Plan and execute companywide events, seasonal celebrations, and employee gatherings, including coordinating venues, catering, vendors, communications, and day-of logistics.
• Support recruiting activities for designated roles, including candidate screening and interview coordination.
• Support employee recognition, employer brand, workplace award, and engagement-related programs.
• Assist with People Operations projects, process improvements, documentation, and program administration as organizational needs evolve.
• Serve as an approachable point of contact for employees, helping connect them with the appropriate People Operations resources and support.

Executive Support

• Own calendar management and meeting scheduling for the CEO, serving as a primary point of coordination for internal and external meeting requests.
• Provide ad hoc scheduling and meeting support across the executive team.
• Partner with internal stakeholders and board members to coordinate monthly calls, quarterly board meetings and related logistics.
• Support coordination of companywide leadership meetings and updates, including gathering materials and managing logistics as needed.
• Arrange catering for executive, board, client, and other on-site meetings.
• Coordinate occasional executive travel and related logistics.

Office Management

• Help create a welcoming and well-run New York office environment by managing office supplies, snacks, beverages, and other day-to-day workplace needs.
• Manage office memberships, guest registration, employee badges and access, and conference room bookings.
• Serve as a point of contact for workplace vendors and office systems, partnering with IT or building management when support is needed.
• Manage incoming mail and ensure materials are routed appropriately.
• Coordinate employee equipment logistics, including laptop inventory, new-hire setup, and equipment returns.

BENEFITS:

• 401K Plan with Employer Match
• Generous Paid Time Off (24 Vacation days, 7 Sick days, 12 Company Holidays, Short Summer Fridays)
• Company Laptop +additionaltech accessories
• The base pay for this position is targeted at $60,000–$65,000 base salary per year