People-First Office Operations Lead

SoftwareOne; Nashville (TN); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Generous bonus structure

Company-paid parking

Learning and development opportunities

Comprehensive medical coverage

401k with employer matching

Job summary

SoftwareOne is seeking an Office Operations Specialist in Nashville, TN. You will warmly greet visitors, manage front desk operations, and support multiple on-site departments while coordinating vendor contracts and budgets.

You will also partner with internal teams to enhance the in-office experience, organize events, and assist with onboarding and emergency reporting. This in-person role is hybrid, with Friday remote flexibility.

Qualifications

• Demonstrated experience using AI to improve workflows, automate tasks, or enhance decision-making.
• 3+ years in admin/office management roles.
• Proficient with MS365 suite of products.

Responsibilities

• Greet visitors, manage sign-in, answer calls, coordinate meeting room bookings.
• Oversee office expenses, mail, vendor contracts, and SharePoint policies.
• Support executive calendars, travel, meetings, and events; assist with onboarding and onboarding activities.

Skills

AI in workflows

3+ years admin/office mgmt

MS365 proficiency

attention to detail

organization & time management

communication & interpersonal skills

team player

problem-solving

Tools

MS 365

Job description

SoftwareOne is seeking an Office Operations Specialist in Nashville, TN. You will warmly greet visitors, manage front desk operations, and support multiple on-site departments while coordinating vendor contracts and budgets.

You will also partner with internal teams to enhance the in-office experience, organize events, and assist with onboarding and emergency reporting. This in-person role is hybrid, with Friday remote flexibility.