People Development & Events Coordinator

Van Andel Institute; United States; On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Benefits from day one

Job summary

Van Andel Institute in Grand Rapids, MI is seeking a People Development Coordinator to organize programs and events and provide day-to-day administrative support for the People Development and related offices.

This full-time, in-person role reports to the Director of People Development, with potential for one remote day per week based on performance; candidates should be detail-oriented, collaborative, and proficient with Microsoft 365 and learning management systems.

Qualifications

• An associate or bachelor’s degree is preferred; an equivalent combination of education and relevant experience will be considered.
• At least two years of experience providing administrative support or coordinating events, programs or projects.
• Excellent attention to detail and strong organizational and time-management skills, with the ability to manage multiple priorities and produce accurate, timely work.
• Strong written, verbal, interpersonal and customer service skills.
• The ability to work independently, anticipate routine needs, resolve standard issues and keep team members informed.
• Proficiency with Microsoft 365 applications and the ability to learn and effectively use project management, learning management and other administrative systems.
• Professionalism, discretion and sound judgment when handling sensitive information.

Responsibilities

• Working with project owners to coordinate timelines, tasks and deliverables for People Development events and programs.
• Using project management software to organize events, tasks and deadlines and helping team members use the system effectively.
• Coordinating event logistics, including space, food, agendas, supplies, vendors and visitor travel, accommodations, arrival, escorting, reimbursements and honoraria.
• Coordinating event communications and learning management system activities, including promotional materials, registration, waitlists, reminders, materials and evaluations.
• Tracking event-related spending against approved budgets.
• Providing administrative support for the Cancer Epigenetics Training Program and the Office of Postdoctoral Affairs.
• Providing administrative support to team members, including calendar management, meeting scheduling, document preparation and new staff onboarding.
• Managing People Development and Postdoc Office SharePoint sites, department records, procedures, vendor lists and project documentation.
• Serving as a central point of contact for department inquiries and logistical needs, providing courteous assistance and directing requests appropriately.
• Anticipating routine needs, identifying missing information or overlooked tasks, and resolving standard issues independently or with team members, as appropriate.

Skills

Administrative support

Event coordination

Project management software

Communication skills

Microsoft 365

Time management

Education

Associate or Bachelor's degree preferred

Tools

SharePoint

Learning management system

Job description

Van Andel Institute in Grand Rapids, MI is seeking a People Development Coordinator to organize programs and events and provide day-to-day administrative support for the People Development and related offices.

This full-time, in-person role reports to the Director of People Development, with potential for one remote day per week based on performance; candidates should be detail-oriented, collaborative, and proficient with Microsoft 365 and learning management systems.