People Development Programs Coordinator — Hybrid

vai; United States; Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Remote one day per week

Job summary

Van Andel Institute (VAI) located in Grand Rapids, Michigan, is seeking a structured People Development Coordinator to organize programs and events and provide essential admin support. Reporting to the Director of People Development, you will manage timelines, logistics, communications and records to keep the team moving.

This full-time in-person role offers a remote day once a week depending on performance, with compensation based on experience and comprehensive benefits for new hires.

Qualifications

• An associate or bachelor’s degree preferred; equivalent combination of education and experience will be considered.
• At least two years of experience providing administrative support or coordinating events, programs or projects.
• Excellent attention to detail and strong organizational and time-management skills.
• Strong written, verbal, interpersonal and customer service skills.
• Ability to work independently, anticipate routine needs, resolve standard issues and keep team members informed.
• Proficiency with Microsoft 365 applications and the ability to learn and effectively use project management, learning management and other administrative systems.
• Professionalism, discretion and sound judgment when handling sensitive information.

Responsibilities

• Coordinate People Development events and programs timelines and deliverables.
• Use project management software to organize events and deadlines.
• Coordinate event logistics: space, food, agendas, vendors, travel, accommodations, arrival, reimbursements.
• Coordinate LMS activities: registrations, reminders, evaluations.
• Track event spending against budgets.
• Provide administrative support to Cancer Epigenetics Training Program and Office of Postdoctoral Affairs.
• Support calendar management, meeting scheduling, document prep and onboarding for staff.
• Manage SharePoint sites and department records and vendor lists.
• Serve as central contact for department inquiries and logistical needs.
• Anticipate routine needs and resolve standard issues independently or with the team.

Skills

Administrative support

Event coordination

Time management

Written communication

Customer service

Independence

Microsoft 365

Education

Associate degree

Bachelor's degree

Tools

Project management software

Learning Management System

SharePoint

Job description

Van Andel Institute (VAI) located in Grand Rapids, Michigan, is seeking a structured People Development Coordinator to organize programs and events and provide essential admin support. Reporting to the Director of People Development, you will manage timelines, logistics, communications and records to keep the team moving.

This full-time in-person role offers a remote day once a week depending on performance, with compensation based on experience and comprehensive benefits for new hires.