Onsite Operations & Office Experience Lead

Adhdonline; Grandville (MI); On-site; USD 55,000 - 70,000; Full time

Job summary

Mentavi Health in Grandville, MI is seeking an Experienced Operational Initiatives Administrator to connect our team, office, and culture. This high-visibility role requires independent judgment and discretion, reporting to the HR Director.

You will manage complex scheduling, internal communications, vendor relations, and HR onboarding logistics, with a flexible hybrid edge but primarily on-site five days a week.

Qualifications

• Bachelor's degree preferred with 3+ years in operations or office administration, or 5+ years without a degree.
• Discretion with confidential information and professional judgment.
• Proficiency in Google Workspace, Slack, and video conferencing; strong organization.

Responsibilities

• Coordinate and execute complex scheduling with external parties.
• Support internal communications to keep the team informed and culturally aligned.
• Maintain a polished, ready office environment and act as primary facility contact.
• Support company-wide meetings with video systems, live chat, and presentation flow.
• Conduct daily office walkthroughs to resolve facility or aesthetic issues.
• Coordinate vendor relations and office inventory to stay fully stocked.

Skills

Professional Mindset

Communication Skills

Professional Judgment

Technical Proficiency

Discretion & Confidentiality

Flexibility under pressure

High-energy presence

Education

Bachelor's degree preferred

3+ years operations/office administration

5+ years experience without a degree

Tools

Google Workspace

Slack

Video conferencing

AV equipment

Job description

Mentavi Health in Grandville, MI is seeking an Experienced Operational Initiatives Administrator to connect our team, office, and culture. This high-visibility role requires independent judgment and discretion, reporting to the HR Director.

You will manage complex scheduling, internal communications, vendor relations, and HR onboarding logistics, with a flexible hybrid edge but primarily on-site five days a week.