People & Culture Coordinator - HR Operations & Onboarding

Hotwire

San Francisco (CA)

On-site

USD 60,000 - 78,000

Full time

14 days+

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Job summary

Hotwire in San Francisco seeks a proactive People & Culture Coordinator to join our People & Culture team. You’ll support the full employee lifecycle, from day-to-day operations to onboarding and HRIS maintenance, ensuring a seamless employee experience.

The role emphasizes structured processes, meticulous attention to detail, and collaboration with stakeholders across the business. Effective communication and a proactive mindset are essential for success in our fast-paced environment.

Qualifications

Bachelor's degree in Human Resources, Business Administration, or a related field.
1+ years of experience in a Human Resources, People Operations, or HR Coordinator role.
Strong HR administration and employee lifecycle support experience.
Experience working with HRIS platforms and a genuine interest in HR technology and systems.
Interest or exposure to Learning & Development programs and initiatives.
Experience preparing reports and analyzing HR data is a plus.
Proficient in Microsoft Office Suite, with strong skills in Excel and PowerPoint.

Responsibilities

Support the recruitment process by posting roles, scheduling interviews, preparing offers.
Own weekly recruiting progress and system updates in SmartRecruiters.
Assist in the creation of various forms, documents, spreadsheets and presentations.
Help implement P&C initiatives and projects.
Identify and provide recommendations to improve culture and business operations.
Coordinate new hires and contractors pre-boarding activities and onboarding schedule.
Manage the learning and development schedule and P&C calendar as needed.
Assist with policy updates and regular handbook updates.
Maintain employee personnel files in company HRIS.
Assist in all employee lifecycle processes from new hire documentation and onboarding through to termination.
Communicate employee changes to the US Finance team and support with payroll updates, contract addendums, new hires, exits etc.
Collaborate with the global P&C team on monthly reporting, events, etc.
Utilize people admin systems (Rippling, Salesforce, Adobe Sign, SmartRecruiters, Egnyte), and pull data for reporting as needed.
Communicate with outside vendors such as Checkr, HireRight, etc. as needed.
Ensure all Company Holidays and PTO requests are up to date in Strategic Time Planner weekly.
Own all background checks and audit requests.
Own all 401k administration and transfers through Fidelity.
Manage the P&C alias inbox, ensuring quick response times and elevate problems as needed.
Communicate various employee issues to P&C Business Partners