People & Culture Coordinator

The Recording Academy; Los Angeles (CA); Vor Ort; USD 52.000 - 66.000; Vollzeit

Zusammenfassung

The Recording Academy in Los Angeles seeks a highly organized HR Coordinator to support the People & Culture team across all stages of the employee lifecycle. You will handle onboarding, records management, benefits coordination, and employee support for full-time, part-time, interns, and GU reps.

You will partner with IT, Payroll, and leadership to maintain accurate data, ensure compliance, and deliver a positive employee experience in a fast-paced environment.

Qualifikationen

• Bachelor’s degree in Human Resources or related field.
• 3+ years of relevant administrative experience.
• Experience with HRIS systems, preferably Workday.
• Strong organizational skills and discretion.

Aufgaben

• Assist with hiring for various position types (FT, PT, temp, intern, GU Rep).
• Route and track job requisitions through the approval process.
• Liaise with payroll partners and staffing agencies to onboard contingent workers.
• Maintain employee records and ensure HR data accuracy.
• Assist employees with general HR questions and day-to-day support.
• Coordinate onboarding schedules, orientations, and training logistics.
• Serve as a primary contact for temporary employees and contingent workers.
• Initiate and monitor background checks in the hiring process.
• Support internship program operations and coordination.
• Support mentorship program operations with kickoff calls and checks-ins.
• Coordinate onboarding/offboarding with IT, Facilities, and Payroll.
• Support employee engagement programs and company events.
• Run Workday transactions and audit reports as needed.
• Assist with compliance tracking and benefits enrollment logistics.
• Maintain confidentiality of sensitive information.

Kenntnisse

Microsoft Office

HRIS systems

Workday

Attention to detail

Verbal communication

Ausbildung

Bachelor’s degree in HR or related

Tools

Workday

Jobbeschreibung

The Recording Academy is seeking a highly organized and detail-oriented Coordinator to support the People & Culture team. You will support hiring and onboarding efforts for full-time, part-time, temporary, intern, and GRAMMY U Representative (GU Rep) positions; maintain HR records, systems, and trackers; coordinate with internal teams and external partners; and assist employees with day-to-day HR support. You will also help facilitate internship program operations, employee engagement initiatives, onboarding and offboarding logistics, and other People & Culture programs and events while handling sensitive information with professionalism and discretion.

You thrive in a fast-paced environment and enjoy supporting employees throughout the full employee lifecycle. You are proactive, collaborative, and service-oriented and can manage multiple priorities while maintaining accuracy, confidentiality, and strong communication across a variety of People & Culture functions. You excel at both the operational and employee-facing sides of HR and take pride in creating a positive and seamless employee experience.

WHAT YOU’LL DO

• Assist with the hiring process for full-time, part-time, temporary, intern, and GRAMMY U Representative (GU Rep) positions.
• Route and track job requisitions through the approval process for all position types.
• Liaise with external payroll partners and staffing agencies to onboard contingent workers.
• Maintain employee records and ensure HCM data, internal trackers, etc. are accurate and up to date.
• Assist employees with general HR questions, policies, and day-to-day support requests.
• Assist with coordination of new hire onboarding schedules, orientations, and training logistics as needed.
• Serve as a primary point of contact for temporary employees and contingent workers.
• Initiate and monitor background checks throughout the hiring process.
• Partner with the Recruitment Manager to support day-to-day operations of the internship program, including kickoff calls, check-ins, intern projects, and ongoing coordination.
• Partner with the Employee Benefits & Wellbeing Manager to support day-to-day operations of the mentorship program including kickoff calls, check-ins, projects, and ongoing coordination.
• Coordinate with IT, Facilities Operations, and Payroll to ensure seamless onboarding and offboarding for interns, GU Reps, temporary employees, contractors, and regular full-time and part-time staff.
• Support employee engagement programs, team initiatives, and company events.
• Initiate routine Workday transactions including new hire setup, employee profile updates, and job profile updates.
• Run standard Workday audit reports to identify missing or outdated data and coordinate corrections with the appropriate team members.
• Support compliance tracking efforts, including I-9 re-verification monitoring, required training completion, and timely distribution of required employee notices.
• Support open enrollment and new hire benefits enrollment logistics including sending reminders and tracking completion in coordination with the Benefits Manager.
• Maintain confidentiality while handling sensitive employee information and documentation.
• Other duties and special projects as assigned.

SKILLS & EXPERIENCE

• Bachelor’s degree required, preferably in Human Resources or related.
• 3+ years of relevant administrative experience, preferably in the entertainment industry.
• Prior experience in HR/People & Culture a plus.
• Must have a desire to pursue a career in HR/People & Culture.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Experience working with HRIS systems, ideally Workday, preferred.
• Basic working knowledge of AI with a curious but careful approach.
• Strong organizational skills with excellent attention to detail and the ability to manage and prioritize multiple tasks efficiently.
• High level of discretion and ability to handle confidential and sensitive information appropriately.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• Excellent interpersonal skills with a customer-service-oriented approach.
• Ability to stay calm, adaptable, and composed in sensitive and/or fast-moving situations.
• Flexibility to work occasional overtime as needed.