PEIMS Specialist

Young World Physical Education; Lewisville (TX); On-site; USD 26,863 - 29,618; Full time

Job summary

Young World Physical Education is looking for a PEIMS Specialist based in Lewisville, Texas. The role requires a focus on student data management, ensuring that all PEIMS-related data is collected, maintained, and reported accurately. Candidates should have a high school diploma and relevant experience in customer support and data entry. The position is full-time, hourly, offering a salary range of $19.50 to $21.50. An organized self-starter with excellent communication skills will thrive in this dynamic environment.

Qualifications

• 2+ years in customer support roles.
• 2+ years experience in data entry and record keeping.
• Auditing and PEIMS-reporting experience preferred.

Responsibilities

• Audit and approve enrollment and transfer records.
• Maintain student records and process requests for information.
• Verify and update student demographic data.

Skills

Self-starter

Well-organized

Proficiency in spreadsheets

Excellent communication skills

Problem-solving skills

Creative thinking

Strong personal relationship skills

Time management

Education

High School Diploma/GED

Bachelor's degree

Tools

Google G Suite

Job description

Responsive Education Solutions D62 – Home Office(s) – PEIMS – Lewisville, Texas.

PEIMS Specialist

Job Details

Job ID: 5315336

Application Deadline: Posted until filled

Posted: July 31, 2025 12:00 AM (UTC)

Starting Date: Immediately

Job Description

The Information Services (IS) Department at ResponsiveEd is actively engaged in the most significant technology transformation in our organizational history. We are migrating to a cloud‑centric environment for all student, campus and district operations including a district‑wide adoption of Google’s G Suite and cloud‑based workflows. The Information Services team maintains a servant‑leadership approach to bring the latest innovations to improve the overall technology experience for our students, faculty, and staff.

Position Summary

A PEIMS Specialist works closely with Campus and Home Office staff in processes related to student enrollment, withdrawal, attendance, special programs, discipline, class enrollment, and all other state‑reporting student activities. The specialist fosters positive relationships with peers within the Department and with Campus/Home Office staff to ensure that PEIMS‑related data is collected, entered, maintained and reported in a coordinated manner. The goal is to align responsibilities and deliverables with the overall mission of the IS PEIMS Team, ensuring data accuracy and timely reporting.

Qualifications

Education/Certification

• High School Diploma/GED required.
• Bachelor’s degree desired.

Experience

• 2+ years in customer support roles.
• 2+ years experience in data entry, record keeping, word processing, and spreadsheet maintenance.
• Auditing experience preferred.
• PEIMS‑reporting experience preferred.

Required Knowledge, Skills, and Abilities

• Be a self‑starter.
• Be well‑organized.
• Proficiency in utilization of spreadsheets.
• Excellent verbal and written communication skills.
• Excellent problem‑solving skills.
• Creative thinking to deliver innovative solutions.
• Strong personal and relationship building skills.
• Exceptional time management and organizational skills.
• General knowledge of computer systems (hardware/software/networking/Internet).
• Ability to learn, understand, and support multiple software systems on multiple device types and operating systems.
• Ability to maintain effective working relationships with a consistently positive attitude.
• Ability to meet established deadlines.
• Ability to maintain accurate and auditable records.
• Maintain a professional appearance and neat work area.
• Ability to travel (as required).

Responsibilities and Duties

• Audit and approve enrollment and transfer records syncing from the admissions system in the Student Information System.
• Reactivate student enrollment if returned within 30 days of withdrawal.
• Add new enrollment records and delete old records from future school year when the Academic Year rollover happens each spring.
• Search TEAL database for TSDS Enrollment information to verify students based on proof of identity.
• Review documentation for proof of residency, At‑Risk coding, and eligibility determination for Pre‑K enrollment.
• Maintain student records and process requests for student information.
• Verify and update student demographic data in the Student Information System.
• Review and verify Campus attendance data in the Student Information System according to prescribed procedures.
• Analyze and monitor campus enrollment, withdrawal, and attendance procedures.
• Enter, audit, and maintain Special Programs enrollment and withdrawal records.
• Review and provide guidance to Campuses regarding scheduled classes and achievement records.
• Review Campus discipline records maintained in the Student Information System and verify accuracy.
• Review data recorded for Graduation Details (reported to the State) based on approved Graduation cover sheet and withdrawal form prior to coding student withdrawn as a graduate.
• Resolve issues based on Duplicate Enrollments reports or needed PID changes.
• Ensure Withdrawal Form and Supplemental Documentation meet needed guidelines and follow up with Campuses to minimize dropout reporting.
• Create and follow up with weekly Needs Lists for each school, assisting with necessary corrections as needed.
• Provide training to Campus Secretary/Registrar to perform PEIMS‑related data entry when necessary.
• Assist with special assignments during the year (e.g., PEIMS verifications, Attendance reports, Achievements, discipline, etc.).
• Work with Campuses to review and sign off on each 6‑week Reporting Period End Report.
• Work with Campuses to perform 1st and 4th Six‑Week Roster Reconciliations.
• Work with Campuses to review and sign off on 3 PEIMS Submissions (Fall, Summer, Extended Year) and Other Core Collections (Charter School Waitlist, Winter Class Rosters).
• Assist PEIMS Team Leads/Coordinators to collect and provide guidance to Campuses for correcting data for State and/or Federal Reporting Submissions.
• Assist PEIMS Team Leads/Coordinators to collect data for any District audits.
• Assist with other special assignments related to State and/or Federal Reporting during the year.
• Assume new responsibilities as needed.

Equipment Used

Computing Devices, Presentation and Telecommunication Equipment.

Mental Demands

This individual must demonstrate initiative; be self‑motivated; perform tasks with little or no supervision; work well as a team member or individually; demonstrate a proactive, positive attitude when establishing and maintaining relationships among District and/or Campus personnel; perform well under stress while maintaining emotional control.

Physical / Environmental Factors

The physical demands are representative of those that must be met by an employee to perform the essential functions of this position. Prolonged sitting, standing, walking, and the ability to lift, carry, push, or pull small items up to 50 lbs unassisted may be required. Other demands include hand and eye coordination, manual dexterity, visual acuity, speech and hearing, repetitive motion, climbing, bending, stooping, crouching, kneeling, reaching, twisting, balancing, occasional prolonged or irregular hours, and driving. A valid driver’s license and a good driving record will be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Position Type: Full‑Time Hourly

Salary: $19.50 to $21.50 420 – General Fund

Equal Opportunity Employer

ResponsiveEd is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, military status, or any other characteristic protected by law. ResponsiveEd prohibits retaliation against any employee who makes a claim alleging to have experienced discrimination, or any employee who, in good faith, makes a report, serves as a witness, or otherwise participates in an investigation.

Contact Information

• Georgia Kalligeris
• Email: [e-mail]