Campus PEIMS Clerk

EDGE MIDDLE SCHOOL; Nevada (TX); On-site; USD 32,000 - 49,000; Full time

Job summary

EDGE MIDDLE SCHOOL is seeking a Campus PEIMS Clerk to maintain student records, process enrollment/withdrawals, and handle PEIMS data entry at the campus level. The role requires accuracy, organizational skills, and familiarity with school records management.

Under supervision, you will support counselors and campus administration, ensuring timely processing of transcripts, grades, and reports. Immediate start; prior public education experience preferred.

Qualifications

• High School diploma or GED required.
• Proficient word processing and file maintenance skills.
• Effective organizational, communication, and interpersonal skills.
• Ability to use PC and software to develop spreadsheets, databases, and word processing.
• Knowledge of basic accounting principles.
• Ability to maintain accurate and auditable records.
• Basic math skills.
• Ability to meet established deadlines.
• One to three years secretarial experience, preferably in public education environment.

Responsibilities

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Maintain school calendar and physical/computerized records.
• Process new student records and enter data into databases.
• Coordinate grading process and print report cards.
• Process and transmit PEIMS data; ensure accuracy.
• Compile, maintain, and distribute reports and records as required.
• Assist counselors with enrollment, withdrawals, and transfers.
• Support administration with data reports and records.

Skills

Word processing

File maintenance

Organizational skills

Communication skills

Interpersonal skills

PC/software skills

Basic accounting

Records management

Basic math

Deadline management

Education

High School diploma or GED

Tools

Personal computer

Copier

Fax machine

Calculator

Job description

Campus PEIMS Clerk

Community Independent School District EDGE MIDDLE SCHOOL - Nevada, Texas Open in Google Maps

This job is also posted in Community Independent School District

Job Details

Job ID: 5896133
Application Deadline: Posted until filled
Posted: Aug 19, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Primary Purpose:

Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus. Under close supervision, perform data entry including Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

Education/Certificate:

High School diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Ability to maintain accurate and auditable records

Basic math skills

Ability to meet established deadlines

Experience:

One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
• Maintain school calendar of events.
• Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropraite databases.
• Coordiante grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Process and transmit requests for student information, including student transcripts for college and universities.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselor(s) with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Collect and enter PEIMS data into established database and verify accuracy according to prescribed procedures.
• Compile, maintain,file, and distribute all reports, records, and other documents as required following established procedures.

Equipment Used:

Personal computer and peripherals, copier, fax machine, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

Position Type: Full-Time
Salary: $32,489.10 to $49,158.90 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Carl Frietze , Principal
• EDGE MIDDLE SCHOOL
• Phone: [phone]
• Email: [e-mail]