Pediatrics GME Program Coordinator

UTSW; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off (PTO)

Public Service Loan Forgiveness (PSLF)

Tuition Reimbursement

Parental Leave

Wellness programs

TRS retirement

Housing/Childcare support

Job summary

UT Southwestern Medical Center in Dallas, TX is seeking a Coordinator to manage and coordinate GME residency/fellowship programs. You will work with the Program Director to ensure accreditation, maintain records, and oversee educational activities.

The ideal candidate is organized, detail-oriented, and able to prioritize tasks while ensuring confidential, high-quality service to residents and faculty. A background in Graduate Medical Education is preferred, with strong communication skills and

Qualifications

• Associate’s Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate’s Degree)
• May be required to submit to a federal background investigation.
• Bachelor’s Degree (preferred)

Responsibilities

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
• Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assists the program leadership with program quality initiatives and improvement projects.
• Participates in professional development activities.
• Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
• Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Assists with the development, implementation, and tracking of resident wellness programs.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

Education

Associate’s Degree in business administration, healthcare administration, or related field

Bachelor’s Degree

Job description

UT Southwestern Medical Center in Dallas, TX is seeking a Coordinator to manage and coordinate GME residency/fellowship programs. You will work with the Program Director to ensure accreditation, maintain records, and oversee educational activities.

The ideal candidate is organized, detail-oriented, and able to prioritize tasks while ensuring confidential, high-quality service to residents and faculty. A background in Graduate Medical Education is preferred, with strong communication skills and