Graduate Medical Education Program Coordinator I, Pediatrics

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 55,000 - 67,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

On-site childcare

Retirement plans

Tuition reimbursement

Job summary

UT Southwestern Medical Center is seeking a Residency Program Coordinator to administer and coordinate one or more residency/fellowship programs. This role will work closely with the Program Director to ensure successful implementation and oversight of program activities, including education, records, and accreditation.

The ideal candidate will be resourceful, detail-oriented, highly organized, and adept at communication, with experience coordinating Graduate Medical Education activities in an

Qualifications

• Associate's degree in business or healthcare administration; two years of related experience or 60 college hours may substitute for an Associate's Degree.
• May be required to submit to a federal background investigation.
• Bachelor's degree preferred.

Responsibilities

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Maintain program records, databases, and accreditation documentation.
• Assist with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Provide assistance and support to residents/fellows on program policies, procedures, and administrative matters.
• Work closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assist the program leadership with program quality initiatives and improvement projects.
• Participates in professional development activities.
• Coordinate and facilitate resident/fellow evaluations, including scheduling, data entry, and analysis.
• Assist with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assist with the coordination of accreditation site visits, special reviews, and annual program evaluation.
• Assist with the development, implementation, and tracking of resident wellness programs.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in RMS, EHR, and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

Skills

GME coordination

Administrative operations

Communication skills

Education

Associate's Degree in business administration/healthcare administration

Bachelor's Degree

Tools

Residency Management System (RMS)

Electronic Health Records (EHR)

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

This position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center. This position will work closely with the Program Director to ensure the successful implementation and oversight of program activities, such as facilitate and coordinate educational activities, maintain records, databases, provide oversight of the application process, and maintain documentation for continued accreditation. This position will provide guidance to residents/fellows on program and GME policies, and administrative aspects of the program.

We are seeking a talented Coordinator to join our Pediatric Education team. The ideal candidate will be resourceful, detail-oriented, highly organized, and skilled in task prioritization and time management. They will demonstrate strong verbal and written communication skills, reliability, and critical thinking, along with a proactive approach to problem-solving.

To be successful in this role, the individual must maintain a high level of professionalism and confidentiality, provide exceptional customer service, and ensure compliance with all medical school policies and procedures. A strong background in coordinating Graduate Medical Education (GME) program activities is preferred.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• Experience
  May be required to submit to a federal background investigation.

Preferred

• Education
  Bachelor's Degree

JOB DUTIES

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
• Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assists the program leadership with program quality initiatives and improvement projects.
• Participates in professional development activities.
• Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
• Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assists with the coordination of accreditation site visits, special reviews, and annual program evaluation.
• Assists with the development, implementation, and tracking of resident wellness programs.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.