Pediatrics Department Operations & Finance Lead

SUNY Downstate Medical Center; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

The SUNY Downstate Health Sciences University Department of Pediatrics seeks a full-time Senior Staff Assistant / Assistant Administrator to coordinate administrative, financial, and operational functions across clinical, educational, and research programs.

Reporting to the Department Administrator and collaborating with the Department Chair, the successful candidate will manage budgeting, HR, procurement, and program support while ensuring compliance with SUNY and university policies.

Qualifications

• Coordinate departmental administrative and financial activities.
• Support budgeting, HR, procurement, and program operations.
• Collaborate with University and hospital offices to ensure policy compliance.

Responsibilities

• Coordinate and administer departmental administrative, financial, and operational activities, including clinical services, research programs, medical education, and institutional affiliations.
• Collaborate with the Department Administrator and Chair in planning, priorities, resource allocation, and implementation of initiatives.
• Independently manage assigned administrative functions, ensuring compliance with policies and procedures.
• Represent the Department Administrator at meetings and communications with internal and external stakeholders.
• Coordinate and manage special projects, departmental initiatives, and outreach activities.
• Evaluate administrative processes, identify opportunities for improvement, and implement procedures to enhance departmental efficiency and effectiveness.

Skills

Administration

Budgeting

HR coordination

Financial analysis

Procurement

Job description

The SUNY Downstate Health Sciences University Department of Pediatrics seeks a full-time Senior Staff Assistant / Assistant Administrator to coordinate administrative, financial, and operational functions across clinical, educational, and research programs.

Reporting to the Department Administrator and collaborating with the Department Chair, the successful candidate will manage budgeting, HR, procurement, and program support while ensuring compliance with SUNY and university policies.