Operations & Financial Administrator, Comparative Medicine

SUNY Downstate Medical Center; New York (NY); On-site; USD 80,000 - 105,000; Full time

Job summary

SUNY Downstate Health Sciences University’s Division of Comparative Medicine in the College of Medicine seeks a full-time Administrator/Senior Staff Associate to oversee the division’s day-to-day fiscal and administrative activities, including budgeting, accounts payable/receivable, procurement, and service contracts.

The role works closely with division leadership, investigators, and external partners to ensure accurate financial administration and compliant operations.

Responsibilities

• Oversee the Division's daily fiscal and administrative operations, including accounts payable, accounts receivable, budget tracking, and financial reporting.
• Coordinate animal research billing and account activity in collaboration with Principal Investigators and the Research Foundation.
• Prepare and distribute invoices for animal research and related services, including animal housing per diem charges, operatory charges, and other applicable service fees.
• Maintain supporting billing and payment documentation, monitor outstanding balances, and issue delinquent payment notices as appropriate.
• Prepare departmental financial reports and provide administrative support related to investigator animal research charges.
• Assist with the preparation of the Division's annual budget and monitor expenditures and available allocations throughout the fiscal year.
• Support periodic evaluation of animal housing per diem rates and other cost-recovery charges.
• Coordinate and oversee animal orders and related administrative processes.
• Manage and monitor vendor service contracts and equipment maintenance agreements.
• Coordinate the procurement of equipment and supplies required for Division operations, including animal husbandry food and bedding, veterinary and technical supplies, medications, support equipment, and office supplies.
• Provide administrative support for staff recruitment and other personnel-related activities.
• Coordinate administrative and financial support for departmental seminars and other Division activities.
• Provide administrative support for regulatory compliance activities and accreditation site visits.
• Maintain accurate financial, procurement, contract, and administrative records in accordance with University and Research Foundation requirements.
• Perform other related duties as assigned.

Job description

SUNY Downstate Health Sciences University’s Division of Comparative Medicine in the College of Medicine seeks a full-time Administrator/Senior Staff Associate to oversee the division’s day-to-day fiscal and administrative activities, including budgeting, accounts payable/receivable, procurement, and service contracts.

The role works closely with division leadership, investigators, and external partners to ensure accurate financial administration and compliant operations.