Pediatrics Department Administrative Coordinator

IU Health; Indianapolis (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

Indiana University Health is seeking an Administrative Coordinator for the Pediatrics Department to manage calendar, meetings, and travel with autonomy. The role emphasizes data analysis, complex reporting, and high-quality presentations for internal and external stakeholders.

Located at Fesler Hall in Indianapolis, the position is full-time, Monday–Friday, with occasional evening meetings. Collaboration across a matrix organization and guidance to junior staff are key aspects of this role.

Qualifications

• Bachelor's degree or equivalent years of experience.
• 3–5 years of relevant experience.
• Intermediate experience in receiving, analyzing, and interpreting complex data.
• Experience with a matrix organization and complex work environment is preferred.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Provides standard administrative and technical support to the Department Chair.
• Manages Department Chair calendar, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department.
• Processes invoices and expense reports, and handles inquiries, as appropriate, across supported teams.
• Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
• Trains and guides junior administrative staff and may delegate and oversee their day-to-day work.
• Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of the Department Chair.

Skills

Data analysis

Office suite

Communication

Education

Bachelor's Degree or equivalent

Tools

MS Excel

MS Word

PowerPoint

Job description

Indiana University Health is seeking an Administrative Coordinator for the Pediatrics Department to manage calendar, meetings, and travel with autonomy. The role emphasizes data analysis, complex reporting, and high-quality presentations for internal and external stakeholders.

Located at Fesler Hall in Indianapolis, the position is full-time, Monday–Friday, with occasional evening meetings. Collaboration across a matrix organization and guidance to junior staff are key aspects of this role.