Pediatrics Divisions Admin & Operations Lead

The University of Iowa; Iowa City (IA); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Iowa in Iowa City seeks an experienced administrative support professional to assist the General Pediatrics and Adolescent Medicine divisions and Pediatric Hospital Medicine. You will coordinate operations, events, scheduling, and data reporting to support leaders and trainees.

Responsibilities include HR support, recruitment coordination, budget monitoring, and maintaining calendars, meetings, and documentation.

Qualifications

• Excellent written and verbal communication and interpersonal skills are required.
• Must be proficient in computer software applications (MS Word, Excel, PowerPoint, Outlook).
• 1-3 years of related administrative support experience is required.

Responsibilities

• Support the daily operations of an office, project, or program including coordinating specialized events and activities, reviewing appropriateness of expenditures, and adhering to changes in policies and procedures.
• Coordinate and/or administer the operational and/or financial activities associated with the divisions. Monitor status of projects.
• Support the division directors and division coordinator in planning, developing, coordinating, and implementing short and long range goals as outlined in the strategic plan for the divisions.
• Provide requested administrative assistance for the General Pediatrics Residency Program, including recruitment and accreditation requirements, data tracking and submission to the Residency Coordinator(s) with specific attention to deadlines.
• Assist with faculty and resident recruitment including coordinating visits, arranging travel, and planning itineraries.
• Use Epic and Epic reporting functions to support the data needs of the clinical operations and optimization.
• Assist with the tracking and collection of relevant information as requested by the division or department for divisional or individual productivity metrics.
• Assist with assuring divisional compliance with policies, procedures, and UI HealthCare patient care requirements.
• Assist with the coordination of program meetings and conferences under the direction of the program directors, which includes gathering data, assisting in preparing agendas, taking minutes where appropriate and assuring details are accurate.
• Plan and arrange for appropriate facilities and services in conjunction with divisional activities and events.
• Responsible for the coordination of job shadowing opportunities for the division.
• Prepare faculty call schedule with the direction of the program directors and medical directors.
• Coordinate and maintain scheduling for Grand Rounds.
• Create and maintain inpatient and outpatient division schedules on the SharePoint.

Skills

Communication skills

Interpersonal skills

Administrative support experience

MS Office proficiency

Education

Bachelor’s degree or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

The University of Iowa in Iowa City seeks an experienced administrative support professional to assist the General Pediatrics and Adolescent Medicine divisions and Pediatric Hospital Medicine. You will coordinate operations, events, scheduling, and data reporting to support leaders and trainees.

Responsibilities include HR support, recruitment coordination, budget monitoring, and maintaining calendars, meetings, and documentation.