Senior Administrative Specialist - Healthcare & Academic Ops

UF ECE Ambassadors; Gainesville (FL); On-site; USD 55,000 - 60,000; Full time

Job summary

The Administrative Specialist II supports the Department of Pediatrics with advanced administrative tasks, coordinating calendars, meetings, and events, and assisting with travel and procurement. This role liaises with division leadership, faculty, and external partners to ensure compliant and efficient operations.

It also handles divisional scheduling, payroll-related tasks for faculty and staff, and onboarding activities, while contributing to cross-divisional projects and process improvements.

Qualifications

• Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.
• Experience with fiscal administration, procurement, and human resources coordination is preferred.
• Proficiency with University of Florida systems (UFGO, myUFL, UF Marketplace, Epic) is preferred.

Responsibilities

• Provides advanced administrative support to divisional leadership, faculty, staff, trainees, and stakeholders.
• Coordinates provider call schedules and clinical coverage in scheduling systems.
• Manages divisional fiscal and purchasing activities, travel reimbursements, and reimbursements.
• Coordinates recruitment, onboarding, payroll deadlines, and HR processes for faculty and staff.
• Performs cross-divisional administrative support and special projects as directed.

Education

Bachelor's degree

Job description

The Administrative Specialist II supports the Department of Pediatrics with advanced administrative tasks, coordinating calendars, meetings, and events, and assisting with travel and procurement. This role liaises with division leadership, faculty, and external partners to ensure compliant and efficient operations.

It also handles divisional scheduling, payroll-related tasks for faculty and staff, and onboarding activities, while contributing to cross-divisional projects and process improvements.