Pediatrics- 12 Hr Patient Services Representative

Paycom; Clarksville (TN); On-site; USD 32,000 - 38,000; Full time

Job summary

Premier Medical Group is seeking a receptionist to perform day-to-day administrative tasks in a medical office. You will greet patients, manage calls, verify demographics, and assist with chart maintenance and billing inquiries.

Ideal candidates have a high school diploma or GED and at least one year in customer service, with strong communication and confidentiality skills to support a smooth patient experience.

Qualifications

• Requires a high school diploma or GED.
• One year of customer service or reception experience preferred.
• Strong grammar, spelling and punctuation for accurate data entry.

Responsibilities

• Greet and assist patients and visitors professionally.
• Handle incoming calls and direct them appropriately.
• Verify information and update patient demographics and insurance details.
• Explain financial obligations and collect copays and balances.
• Schedule and coordinate patient appointments per procedures.
• Maintain cleanliness and organization of reception and files.
• Process and file documents, import lab/hospital reports to charts.
• Maintain patient confidentiality and HIPAA compliance.
• Support staff with message relay and appointment reminders.
• Assist with cash handling and balance the cash drawer.
• Attend staff meetings and participate in team initiatives.

Skills

Grammar and punctuation

Basic arithmetic

Computer operation

Phone etiquette

Communication

Confidentiality

Active listening

Organization

Education

High school diploma or GED

Tools

Xerox machine

Computer

Job description

All Employees of Premier Medical Group are required to demonstrate our core values of Integrity, Respect and Compassion throughout their employment with us, placing patients first. Our employees must commit to always acknowledging our patients positively; showing genuine concern for their needs, identifying themselves and how they and others on the team can help, keeping patients informed and offering thanks for choosing and trusting us with their healthcare needs.Job Purpose: This position is responsible for day-to-day administrative and general office duties including word processing, electronic filing, faxing, and data entry. Greets/assists patients and visitors in a prompt, courteous, and professional manner. May receive incoming telephone calls and will treat in the same manner.Essential Functions: (Examples of Duties)1. Verifies necessary information and updates patient database as needed.2. Records patient demographics to include Social Security number, address and insurance information.3. Verifies insurance eligibility.4. Facilitates patient flow and communicates delays with patients and clinical staff.5. Explains financial requirements to the patients or responsible parties and collects copays, pre-payments, and outstanding balances as required.6. Schedules, coordinates, confirms and reschedules patient appointments according to established procedures. Relays necessary messages to staff.7. Responsible for keeping the reception and patient waiting areas, and office files clean and organized.8. As necessary, answer telephone calls promptly and professionally. Routes calls appropriately, offering voice mail, paging, or redirection of calls as needed.9. As needed, responsible for maintaining the data included in the patient’s chart; functions performed include preparing and importing documents, quality control and indexing of included files.10. Receives and processes patient-related information to be included in patient charts, including laboratory reports, hospital reports, etc.11. As needed, responsible for collecting all patient encounter specific documents from clinical pods12. Phones or pages employees to meet visitors and directs visitors to appropriate waiting areas.13. Reconciles daily cash and balances the cash drawer.14. Participates with other staff to seek account resolution.15. Attends staff meetings16. Maintains patient confidentiality.17. Performs related work as required.Job Requirements/Qualifications: (Describe minimum qualifications, preferred or required)Education: High school diploma or GEDExperience: One year of experience in customer service or reception, preferably in a medical office setting.Knowledge and Skills: Knowledge of grammar, spelling, and punctuation to type patient information. Knowledge of basic arithmetic to make simple calculations. Ability to operate a computer and multi-function Xerox machine.Skill in greeting patients and answering the telephone in a pleasant and helpful manner. Ability to read, understand, and follow oral and written instruction.Ability to speak clearly and concisely with a pleasant voice. Ability to handle stressful situations. Ability to establish and maintain effective working relationships with patients, employees, and the public. Ability to sort and file materials correctly by alphabetic or numeric systems. Ability to maintain confidentiality of sensitive information.Licenses/Certifications: NoneWorking Conditions: Work is performed in an office environment. Involves contact with patients and the public. Occasional stress due to multiple interruptions. Interaction with others is constant and interruptive. Contact involves dealing with sick people.Physical Demands: Requires sitting for long periods of time. Requires ability to hear within normal range. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, computer, calculator, telephone, copier, and other office equipment as necessary. Requires eyesight correctable to 20/20 and the ability to distinguish words and letters in their proper order. Must be able to view computer screens for long periods of time