Pediatric Dental Practice Manager

Lindner Dental Associates, PC; Seattle (WA); On-site; USD 83,000 - 93,000; Full time

Benefits offered by this job

Base salary: $83,000-$93,000 annually

Performance bonus: $5,000-$15,000

Medical, dental, and vision coverage

PTO: 120 hours annually + holidays

401(k) matching

Job summary

Lindner Dental Associates, PC in Seattle seeks an experienced Office Manager to lead a busy pediatric practice. You will supervise a large clinical and admin team, create staff schedules covering 50 clinical hours per week, and ensure efficient scheduling workflows.

Responsibilities include maintaining policy documentation, overseeing OSHA, WISHA, HIPAA compliance, and HR processes. Competitive base salary with a performance bonus, 401(k) matching, and comprehensive benefits start after 30 days.

Qualifications

• Previous management experience including staff supervision and scheduling.
• Dental office management experience or substantial knowledge of dentistry and dental scheduling.
• Experience with in-house HR and developing operational systems.
• Experience working with children and families; pediatric dental experience preferred.

Responsibilities

• Lead and coordinate a large clinical and administrative team.
• Create rotating staff schedules covering 50 clinical hours per week, maintaining appropriate coverage while minimizing overtime.
• Manage employee records, time-off tracking, training, and performance improvement.
• Maintain organizational charts, job descriptions, clear responsibilities, and accountability.
• Create and maintain documented systems, procedures, and efficient dental scheduling workflows.
• Oversee compliance processes, including OSHA, WISHA, HIPAA, and infection control.
• Track dentist and hygienist licenses, dental assistant registrations, required certifications and renewals, and insurance fee schedules and re-credentialing.
• Coordinate office maintenance, equipment servicing, supplies, and vendors.
• Work closely with the practice owner to identify problems and carry solutions through to completion.

Skills

Staff supervision

Scheduling

HR processes

Pediatric experience

Communication

Discretion and professionalism

Job description

The Tooth Fairy | Seattle, WA | Full-time, on-site

We're seeking an experienced, highly organized Office Manager to lead our busy pediatric dental practice. Our mission is to create positive associations with dental care that last a lifetime. We value respectful teamwork, professionalism, sound judgment, and reliable follow-through.

Responsibilities

• Lead and coordinate a large clinical and administrative team.
• Create rotating staff schedules covering 50 clinical hours per week, maintaining appropriate coverage while minimizing overtime.
• Manage employee records, time-off tracking, training, and performance improvement.
• Maintain organizational charts, job descriptions, clear responsibilities, and accountability.
• Create and maintain documented systems, procedures, and efficient dental scheduling workflows.
• Oversee compliance processes, including OSHA, WISHA, HIPAA, and infection control.
• Track dentist and hygienist licenses, dental assistant registrations, required certifications and renewals, and insurance fee schedules and re-credentialing
• Coordinate office maintenance, equipment servicing, supplies, and vendors.
• Work closely with the practice owner to identify problems and carry solutions through to completion.

Qualifications

• Previous management experience, including staff supervision and scheduling.
• Dental office management experience or substantial knowledge of dentistry and dental scheduling.
• Experience with in-house HR and developing operational systems.
• Experience working with children and families; pediatric dental experience preferred.
• Excellent organization, communication, discretion, and attention to detail.
• Emotional maturity, professionalism, and a respectful, accountable leadership style.

Compensation and Benefits

• Base salary: $83,000-$93,000 annually, depending on relevant skills and experience.
• Performance bonus: $5,000-$15,000, based on achievement of established practice production metrics.
• Full medical, dental, and vision coverage beginning 30 days after your start date.
• 120 hours of PTO annually, plus paid office-observed holidays.
• 4% employer 401(k) matching.