Practice Administrator

Pediatric Dentistry of Fredericksburg; Fredericksburg (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Paid time off and holidays

401(K) Benefits with a Match

Opportunities for professional growth

Positive and supportive work环境

Job summary

Pediatric Dentistry of Fredericksburg is seeking an organized Practice Administrator to lead daily office operations, supervise staff, and ensure exceptional patient experiences for children and families.

The role requires strong leadership, experience in dental or healthcare administration, familiarity with Open Dental, HIPAA compliance, and the ability to manage scheduling, billing, and vendor relations while maintaining a welcoming, child-friendly environment.

Qualifications

• Experience as an office manager in a dental/healthcare setting.
• Strong leadership and team-motivation abilities.
• Excellent communication with children and parents.
• Knowledge of dental office software.
• Detail-oriented with strong organizational skills.
• Ability to multitask in a fast-paced environment.
• Understanding of insurance billing and coding preferred.

Responsibilities

• Oversee daily office operations and workflow.
• Supervise and train receptionists and dental assistants.
• Handle patient inquiries and concerns professionally.
• Oversee scheduling, check-in/out, and appointment management.
• Manage billing, AR, insurance verification, and patient payments.
• Maintain HIPAA-compliant patient records.
• Coordinate with dental team to ensure high-quality care.
• Maintain a welcoming, child-friendly office environment.
• Implement and maintain office policies and procedures.
• Organize team-building activities.
• Ensure office compliance requirements.

Skills

Office management

Leadership

Communication

Customer service

Tools

Open Dental

Job description

Are you an organized, detail-oriented leader with a passion for providing excellent patient experiences? Our growing Pediatric Dental office is looking for a dedicated practice administrator to join our family.

We are a warm and welcoming pediatric dental office dedicated to creating the best and most positive experiences for children and their families. Our team is committed to compassionate care, and we need a Practice administrator who shares our passion for making every visit special. We are looking for someone who can treat our office as their own.

Key Responsibilities:

• Manage daily office operations and ensure a smooth and efficient workflow.
• Supervise and train office staff, including receptionists and dental assistants.
• Handle patient inquiries, complaints, and concerns with professionalism and empathy.
• Oversee scheduling, patient check-in/check-out, and appointment management.
• Manage and oversee billing, AR, insurance verification, and patient payments.
• Manage vendor relationships
• Maintain patient records in compliance with HIPAA regulations.
• Coordinate with the dental team to ensure that patients receive the highest level of care.
• Ensure a clean, welcoming, and child-friendly office environment.
• Implement and maintain office policies and procedures.
• Perform other administrative duties as needed.
• Be creative and organize Team-building activities
• Maintain Office compliance requirements

Qualifications:

• Proven experience as an office manager in a dental or healthcare setting.
• Previous experience in a pediatric office is a plus.
• Excellent communication and interpersonal skills, especially with children and parents.
• Strong leadership abilities with the capability to manage and motivate a team.
• Knowledge of dental office software (Open Dental) and patient management systems.
• Detail-oriented with strong organizational skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong understanding of insurance billing and coding is preferred.
• Friendly, compassionate, and professional demeanor.

Benefits:

• Competitive salary based on experience.
• Paid time off and holidays.
• 401(K) Benefits with a Match.
• Opportunities for professional growth and development.
• A positive and supportive work environment.
• An opportunity to call this office their second home.